Maintenance Coordinator Job Description Template

The Maintenance Coordinator is a critical member of any organization responsible for managing facility maintenance and repairs. This role is essential in ensuring that all equipment, infrastructure, and facilities are maintained efficiently and effectively. A Maintenance Coordinator works closely with other departments to create and implement maintenance schedules and plans. This job description template outlines the core responsibilities, qualifications, and skills needed for this role.

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Maintenance Coordinator

Job Overview:

The Maintenance Coordinator oversees the maintenance and repair of equipment, machinery, and facilities. They are responsible for planning, scheduling, and coordinating maintenance activities to ensure optimal functionality and safety.

Key Responsibilities:

  • Create and maintain a preventative maintenance schedule for equipment and facilities
  • Identify and prioritize maintenance needs based on operational requirements
  • Coordinate and oversee all maintenance activities to ensure timely completion
  • Manage and maintain inventory of spare parts and equipment
  • Collaborate with other departments to ensure safety and compliance with regulatory standards
  • Develop and implement policies and procedures related to maintenance activities
  • Train and supervise maintenance staff
  • Conduct regular inspections of facilities and equipment to ensure optimal functionality
  • Provide status updates and reports to management regarding maintenance activities


  • Bachelor's degree in Engineering or related field
  • 3+ years of experience in maintenance coordination or related role
  • Strong knowledge of equipment, machinery, and facilities maintenance
  • Ability to read and interpret technical manuals and blueprints
  • Excellent communication and interpersonal skills
  • Strong organizational and planning skills
  • Ability to work independently and as part of a team
  • Experience with computerized maintenance management systems (CMMS) is a plus


Are you looking for a Maintenance Coordinator to join your team? Creating a job posting that stands out is essential to attract the right candidate. A good job posting will not only describe the role but also provide information about your organization and what makes it a great place to work. Here are the essential elements to create a job posting for a Maintenance Coordinator.

Job Title and Overview

The job title should be clear and descriptive of the role. A good job title for a Maintenance Coordinator could be "Maintenance Coordinator - Keep Our Facilities Running Smoothly".

The overview should provide a brief description of the role's main responsibilities, such as managing facilities maintenance, coordinating repairs, and overseeing a team of maintenance staff.

Job Responsibilities

List the job responsibilities in detail, making sure to include essential duties specific to your organization. Responsibilities might include:

  • Managing day-to-day facilities maintenance operations
  • Coordinating repairs and maintenance work
  • Overseeing a team of maintenance workers
  • Maintaining inventory and ordering supplies as needed
  • Generating maintenance reports and tracking maintenance metrics
  • Creating and maintaining a preventative maintenance program

Qualifications and Skills

The ideal candidate should have a mix of education, experience, and skills. For example:

  • A high school diploma or GED is preferred
  • At least 3 years of experience in a similar role is required
  • Excellent organizational skills and attention to detail
  • Strong leadership skills and ability to manage a team effectively
  • Experience with facilities maintenance software is a plus
  • Excellent communication skills, including written and oral presentation skills

Additional Information

Provide information about any benefits or perks that the successful candidate will receive, such as healthcare and retirement benefits, paid vacation days, or flexible hours.

Finally, include information on how to apply, including any special instructions, such as submitting a cover letter, resume, or references.


A well-written job posting will help you attract the right candidates for your Maintenance Coordinator role. Make sure to include critical information, such as job responsibilities, qualifications, and skills. Providing additional information on benefits and how to apply will help you stand out from other job postings and attract top talent.

Frequently asked questions on creating Maintenance Coordinator job posting

Creating a job posting for a Maintenance Coordinator can be a challenging task. You need to provide clear information about what the job entails and what skills and qualifications are necessary. Here are some frequently asked questions that can help guide you through the process.

What should I include in the job title?

The job title should clearly state that the position is for a Maintenance Coordinator. You may also want to include the industry or type of business that the position is in, such as "Maintenance Coordinator - Manufacturing."

What are the main responsibilities of a Maintenance Coordinator?

A Maintenance Coordinator is responsible for overseeing the maintenance and repair of equipment, facilities, and grounds. They must ensure that work orders are completed on time, and that maintenance schedules are followed. They may also be responsible for supervising maintenance staff and managing inventory of supplies and equipment.

What qualifications are necessary for a Maintenance Coordinator?

A Maintenance Coordinator should have a high school diploma or equivalent, as well as several years of experience in a maintenance role. They should have knowledge of maintenance processes and procedures, as well as experience managing staff and creating schedules. Good organizational and communication skills are also necessary.

What information should be included in the job description?

The job description should include a summary of the job responsibilities and qualifications, as well as information about the company and any benefits that may be available. It should also provide instructions on how to apply for the position, including the application deadline and any required documents.

What should I look for in a resume?

When reviewing resumes, look for candidates who have experience in a maintenance role and who have demonstrated leadership skills. Look for candidates who have strong organizational and communication skills, and who have experience managing staff and prioritizing work schedules.

What is the salary range for a Maintenance Coordinator?

The salary range for a Maintenance Coordinator can vary depending on the industry and location. According to data from Glassdoor, the average base salary for a Maintenance Coordinator in the United States is around $55,000 per year, with a range from $40,000 to $75,000 per year.

Should I include any disclaimers or legal language in the job posting?

You may want to include a disclaimer stating that the job posting does not constitute a contract of employment, and that the company may change the job duties or qualifications at any time. You may also want to include an equal opportunity statement, stating that the company is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, age, or disability.

Creating a job posting for a Maintenance Coordinator can take time and effort, but by providing clear information about the position and its requirements, you can attract qualified candidates who are the right fit for your organization.

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