Maintenance Manager Job Description Template

The Maintenance Manager is responsible for overseeing the maintenance and upkeep of a company's facilities, machinery, and equipment. They will ensure that maintenance procedures are properly executed to minimize downtime, reduce repair costs, and maintain a safe and efficient work environment. This job description template outlines the key responsibilities, qualifications, and skills required for a Maintenance Manager position.

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Job Overview

A maintenance manager is responsible for overseeing and coordinating maintenance activities in a facility, building or organization. They ensure that all equipment, machinery, systems and structures are functioning as expected, and that any defects or malfunctions are identified and promptly addressed. The maintenance manager also supervises maintenance staff, manages work schedules, and implements preventive maintenance programs to minimize equipment downtime.

Key Responsibilities

  • Oversee and supervise maintenance personnel, providing training and guidance as needed
  • Plan and schedule maintenance work, including preventive maintenance, repairs and replacements
  • Ensure that all maintenance work is completed in a timely and efficient manner
  • Develop and maintain preventive maintenance programs for equipment and systems
  • Coordinate with other departments or contractors to ensure that maintenance work does not interfere with production or other operations
  • Maintain accurate records of maintenance work, including inventory and cost reports
  • Identify and address safety issues, ensuring that all maintenance work meets safety standards and regulations
  • Manage maintenance budgets and expenses, making recommendations for cost-effective solutions and improvements
  • Communicate with upper management and stakeholders regarding maintenance issues, progress and solutions


  • Bachelor's degree in a related field such as engineering, facilities management or business administration
  • Minimum of 5 years of experience in maintenance management or a related field
  • Strong leadership and management skills, with the ability to motivate and manage teams effectively
  • Excellent communication skills, with the ability to communicate technical information to non-technical personnel
  • Proficient in computerized maintenance management systems (CMMS) and other relevant software programs
  • Knowledge of safety regulations and best practices in maintenance management
  • Ability to analyze complex data and make informed decisions
  • Excellent problem-solving skills and the ability to think creatively


Creating a Maintenance Manager job posting is vital to attract qualified professionals who can ensure the smooth running of the facilities of your organization. This article delves into the steps you need to take to craft an effective Maintenance Manager job posting.

Job Title and Summary

The job title should be specific and reflective of the job responsibilities, for example, Maintenance Manager. The job summary should highlight the primary responsibilities of the role and what you expect from the candidate. An excellent way to do this is by bullet pointing the essential tasks, for example:

  • Plan, organize, and oversee the maintenance of the company's facilities and equipment.
  • Create and implement preventative maintenance schedules and procedures.
  • Coordinate with other departments and external contractors to ensure the timely and efficient completion of maintenance and repair work.
  • Ensure compliance with the company's safety and health standards and regulations.

Qualifications and Skills

The list should be a mix of mandatory and preferred qualifications, for example:

  • A Bachelor's degree in Engineering, Facilities Management, or a related field.
  • A minimum of five years of experience in Facilities Management, specifically in maintenance.
  • Knowledge of relevant safety and health regulations.
  • Excellent communication, leadership, and problem-solving skills.
  • Strong interpersonal and teamwork skills.

Salary and Benefits

The salary range should be competitive and commensurate with the applicant's qualifications and experience. Ensure you provide information on the benefits package, such as medical, dental, retirement, and any other relevant perks.

Application Process

The application process should be clear and straightforward. Indicate the documents you require, such as resumes, cover letters, and references. You should also include any additional information, such as pre-employment testing, background checks, and drug screening.

Closing Thoughts

Creating an effective Maintenance Manager job posting is critical in attracting qualified candidates who can ensure that the facilities run smoothly. Following these steps can help you craft a clear, detailed, and attractive job posting that meets the needs of your company.

FAQs on Creating a Maintenance Manager Job Posting

If you're looking to hire a Maintenance Manager, crafting an effective job posting is crucial. A well-written job posting can help you attract the best candidates for the role. However, creating an effective job posting may feel overwhelming, especially if you're new to the process.

Here are some frequently asked questions about creating a Maintenance Manager job posting:

What skills should I look for when hiring a Maintenance Manager?

  • The ideal candidate for a Maintenance Manager role should have a solid understanding of building codes, regulations, and safety procedures.
  • They should also be skilled in managing a team of technicians and have a background in project management.
  • Additionally, Maintenance Managers should have relevant experience in HVAC, plumbing, electrical, and general building maintenance.
  • What information should I include in a Maintenance Manager job posting?

  • A clear job title and job description outlining your expectations for the role.
  • A detailed list of responsibilities, including managing day-to-day maintenance activities, overseeing teams, and coordinating with other departments in the organization.
  • Education and experience requirements specific to the role, such as a degree in engineering and five years of relevant experience.
  • Salary range, benefits, and any additional perks associated with the role.
  • What are some best practices for writing a Maintenance Manager job posting?

  • Use a clear and concise language.
  • Highlight the most important requirements and responsibilities.
  • Avoid using jargon and ensure that the job posting is easy to understand for candidates outside your organization.
  • Use gender-neutral language and avoid discriminatory words or phrases in your job description.
  • What are some common mistakes to avoid when writing a Maintenance Manager job posting?

  • Providing a vague job description that does not include specific responsibilities or requirements.
  • Setting unrealistic expectations regarding workload or responsibilities.
  • Writing a job description that is either too long or too short.
  • Focusing too much on qualifications instead of skills and experience.
  • By following these tips and best practices, you can create an effective Maintenance Manager job posting that attracts top talent to your organization.

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