Maintenance Planner Job Description Template

The Maintenance Planner job description template outlines the essential duties and responsibilities for individuals seeking to fill this critical role. The role involves coordinating and scheduling maintenance activities, ensuring that equipment and facilities operate safely and efficiently, and providing support to maintenance technicians. This job requires excellent organizational and time-management skills, with experience in maintenance planning and scheduling highly desirable. The job description template provides a starting point for creating a tailored job posting that can attract qualified candidates for the Maintenance Planner position.

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Key Responsibilities:

  • Developing and implementing maintenance strategies, procedures, and methods to ensure equipment reliability and efficiency.
  • Planning and scheduling equipment maintenance activities, including preventive, predictive, and corrective maintenance, to ensure minimal downtime.
  • Coordinating with production, engineering, and maintenance teams to schedule equipment maintenance and prioritize resources.
  • Preparing maintenance schedules and communicating them to relevant stakeholders.
  • Identifying maintenance requirements and coordinating with vendors to procure necessary equipment and spare parts.
  • Maintaining accurate records of maintenance work, ensuring that all maintenance reports and documentation are up-to-date.
  • Conducting regular equipment inspections and identifying areas for improvement.
  • Ensuring that all equipment is maintained according to industry standards and regulations, as well as the company's policies and procedures.
  • Providing technical support to production teams to troubleshoot equipment issues and implement solutions.
  • Managing and training a team of maintenance technicians to ensure that they are skilled and equipped to carry out maintenance tasks.


  • Bachelor's degree in engineering or a related field.
  • At least 5 years of experience in maintenance planning in a manufacturing environment.
  • Strong knowledge of maintenance strategies, procedures, and methods.
  • Excellent communication, interpersonal, and problem-solving skills.
  • Ability to work under pressure and prioritize tasks effectively.
  • Familiarity with maintenance management software and systems.
  • Experience managing a team of maintenance technicians.
  • Knowledge of health and safety regulations and best practices.

Working Conditions:

  • The Maintenance Planner will work in a manufacturing environment, which may involve exposure to noise, dust, and other hazards.
  • The Maintenance Planner may be required to work overtime, weekends, or holidays to ensure that equipment maintenance operations are completed on time.
  • The Maintenance Planner may need to travel to different work sites to coordinate maintenance operations or attend training sessions.


Having a well-maintained facility is essential for any business or organization to function efficiently. As a result, many companies hire Maintenance Planners to ensure all maintenance tasks are completed on time and to the best of their ability. When looking for a Maintenance Planner, it is essential to create a job posting that attracts the right candidates.

Job Title and Description

The first step in creating a Maintenance Planner job posting is deciding on the job title. Some possible job titles for this position could be Maintenance Planner, Maintenance Coordinator, or Facilities Maintenance Planner. It is important to be descriptive in the job title, as it will help to attract the right candidates.

When writing the job description, start with an overview of the position, including the main responsibilities of the role. The job description should include an explanation of the company's maintenance policies and procedures, as well as any specific job requirements. Some common job duties for a Maintenance Planner might include:

  • Developing and implementing a preventative maintenance plan
  • Scheduling and coordinating maintenance tasks
  • Responding to and resolving maintenance issues in a timely manner
  • Maintaining accurate records of maintenance activities
  • Providing training and guidance to maintenance staff as needed

The job description should also include information about the necessary qualifications for the position. Some potential qualifications for a Maintenance Planner might include:

  • A degree or certificate in a related field
  • Experience in facilities maintenance or a similar field
  • Strong organizational and communication skills
  • Knowledge of maintenance procedures and best practices
  • The ability to work well under pressure

Salary and Benefits

When creating a job posting for a Maintenance Planner, it is important to include information about salary and benefits. This information can help to attract candidates who are looking for competitive compensation packages.

When determining the appropriate salary for a Maintenance Planner, it is important to consider factors such as experience, education, and the specific job responsibilities. It is also important to research the going rate for similar positions in the local area. Some benefits that might be offered for a Maintenance Planner position include:

  • Health insurance
  • 401(k) plans
  • Paid vacation and sick leave
  • Flexible schedules
  • Professional development opportunities


When creating a Maintenance Planner job posting, it is important to be thorough and descriptive. The job description should include all necessary job duties and qualifications, as well as any relevant salary and benefits information. By creating a well-written job posting, you can attract qualified candidates and ensure that your facility is in good hands.

Frequently Asked Questions on Creating Maintenance Planner Job Posting

If you are looking to hire a maintenance planner for your organization, you may be wondering how to write an effective job posting. Here are some frequently asked questions that may help:

What should be included in the job title?

Your job title should accurately reflect the role and level of responsibility of the maintenance planner. Consider including descriptive terms like "senior," "lead," or "entry-level" to help potential candidates understand the scope of the position.

What are the essential qualifications for a maintenance planner?

Essential qualifications may vary depending on your organization's needs, but typically include a Bachelor's degree in engineering or a related field, experience in maintenance planning, and familiarity with relevant software and systems. Consider highlighting any other necessary skills or certifications, such as knowledge of safety regulations or experience managing a team.

What responsibilities should be listed?

Describe the daily tasks and responsibilities that the maintenance planner will be accountable for. This may include developing and managing maintenance schedules, ensuring equipment is properly maintained and upgraded, and overseeing equipment installations and repairs.

How should the job posting be structured?

Start with a brief summary of the job, followed by a list of responsibilities and qualifications. End with information about your organization's culture, benefits, and any other relevant information. Consider also including a call-to-action encouraging candidates to apply and how to apply.

Can I include salary information in the job posting?

It varies based on individual preferences, organizational budgets, and market salaries. Some employers include salary information in the job posting to attract candidates, while others choose not to. It's worth considering the pros and cons before deciding.

What language should I use in the job posting?

Use clear and concise language to accurately convey expectations and requirements. Avoid using overly technical jargon or words that may be unfamiliar to the general public. Consider using inclusive language to create a more diverse and welcoming workplace.

What can I do to attract a diverse pool of candidates?

Use inclusive language to show candidates that your organization values diversity and inclusivity. Make sure your job posting is accessible and free of barriers for disabled and blind individuals. Consider reaching out to organizations or schools that serve underrepresented communities to post the job on their website or reach out to their alumni or students.

How can I make sure the job posting is effective?

Make sure the job posting is clearly written, easy to understand, and includes relevant information and qualifications. Share it on job boards, social media, or through email updates to ensure that it reaches the right candidates. Consider asking a trusted colleague, HR personnel, or even a job posting specialist to review it for constructive feedback.

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