Medical Records Clerk Job Description Template

The Medical Records Clerk plays a vital role in maintaining the accuracy, confidentiality, and security of medical records. This job entails organizing and updating patients' medical files, including diagnoses, treatments, and progress notes. The Medical Records Clerk also ensures compliance with regulatory requirements and standards. An excellent Medical Records Clerk has a high level of attention to detail, proficiency with computer software, and communication skills. If you're interested in applying for this role, our Medical Records Clerk job description template can guide you in crafting an effective job posting.

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Job Overview:

Our healthcare facility is seeking a highly organized and detail-oriented Medical Records Clerk to join our team. As a Medical Records Clerk, you will be responsible for properly maintaining and managing medical records of patients. You will work closely with the medical staff to ensure accurate and timely record-keeping, while maintaining patient confidentiality.

Key Responsibilities:

  • File, organize, and maintain medical records of patients securely and confidentially
  • Ensure all records are properly documented, labeled, and filed according to organizational and regulatory standards
  • Assist in the creation and maintenance of electronic health records (EHRs)
  • Respond to requests for medical records, ensuring that proper authorization and identification is provided
  • Identify and retrieve necessary medical records for referral and follow-up appointments
  • Assist physicians and other medical staff in locating and interpreting patient medical records
  • Collaborate with other medical and administrative staff in the maintenance of a well-organized and efficient medical records system
  • Assist in audits and reviews of medical records to ensure accuracy, completeness, and compliance with regulations
  • Ensure confidentiality and security of patient medical records


  • High School Diploma or equivalent
  • Experience in medical record-keeping strongly preferred
  • Knowledge of medical terminology and record-keeping standards
  • Excellent organizational and time-management skills
  • Ability to multitask and prioritize tasks effectively
  • Strong attention to detail with a high level of accuracy
  • Excellent communication and interpersonal skills
  • Ability to work with computer systems and electronic medical record systems
  • Commitment to confidentiality and security of patient information

Applicants must be willing to undergo a background check and drug screening before employment. We offer competitive pay, benefits, and a positive work environment. If you meet the requirements and are interested in this position, please submit your resume and cover letter to us.


As a healthcare facility, one of the essential roles that support the smooth operation of your organization is a medical records clerk. This individual plays a critical role in managing medical records and ensuring that they are accurate and up to date. When creating a job posting for a medical records clerk position, it is crucial to be specific and clear about your expectations and requirements. This article provides a guide on how to create a medical records clerk job posting that attracts the right candidates for the job.

Job Title and Summary

The job title and summary are the first things that job seekers will see about the position. It is essential to be clear and concise and to use language that is likely to attract qualified candidates. The title should include the job name and level of experience required, such as a "Medical Records Clerk" or "Experienced Medical Records Clerk." The summary should describe the role, responsibilities, and qualifications briefly.

  • Job Title: Medical Records Clerk
  • Job Summary: The Medical Records Clerk is responsible for managing and maintaining medical records, ensuring they are accurate, complete, and up to date. They will be required to retrieve and file medical records and maintain electronic databases.
  • Key Responsibilities

    The key responsibilities section should outline the primary duties of the medical records clerk. This section can be bullet-pointed, making it easier to read and understand. Some of the typical duties to include are:

  • Retrive, file, and maintain medical records
  • Ensure that medical records are accurate, complete, and up to date
  • Ensure medical records are compliant with regulatory standards
  • Maintain electronic databases
  • Respond to requests for medical records
  • Qualifications and Requirements

    The qualifications and requirements section should specify the education, experience, and skills required for the job. Some of the essential qualifications and requirements to include are:

  • High school diploma or equivalent
  • Previous experience in a medical records clerk role
  • Knowledge of medical terminology
  • Ability to maintain confidentiality and accuracy of medical records
  • Proficient in using electronic medical record systems
  • Work Environment

    The work environment section should give the job seeker an idea of the daily work environment and what to expect. It can include information on working hours, equipment used, and the typical workday's pace. Some medical records clerks work in hospitals or other healthcare facilities, while others work for insurance or billing companies.


    Always include clear instructions on how to apply for the position, such as a link to your website where candidates can apply directly. You can also include your contact information if candidates have any questions. Finally, make sure you include a statement that emphasizes your commitment to diversity and equal opportunity in the workplace.


    Creating a medical records clerk job posting requires attention to detail and clarity in outlining expectations for the job. Following these guidelines can help you create a job posting that attracts highly qualified candidates who will support your healthcare facility's smooth operation.

    Frequently Asked Questions on Creating Medical Records Clerk Job Posting

    If you're looking to hire a Medical Records Clerk, one of the first things you need to do is create a job posting. This posting should have all the necessary information about the job's duties, requirements, and expectations.

    What should be included in a Medical Records Clerk job posting?

    A Medical Records Clerk job posting should include:

    • Job title and department
    • Job summary and duties
    • Qualifications and required skills
    • Experience and education required
    • Type of employment (full-time, part-time, contract, etc.)
    • Salary information (if desired)
    • Location(s) of work
    • Benefits offered (if any)
    • How to apply for the job

    What are the duties of a Medical Records Clerk?

    The duties of a Medical Records Clerk may vary depending on the specific job, but they generally include:

    • Entering patient information into electronic medical records systems
    • Ensuring the accuracy and completeness of patient records
    • Organizing and maintaining patient records
    • Preparing and processing patient medical records requests
    • Providing customer service to patients and staff
    • Complying with state and federal regulations related to patient privacy and confidentiality

    What qualifications are necessary for a Medical Records Clerk?

    Most Medical Records Clerk positions require:

    • A high school diploma or GED
    • Previous experience working in a healthcare setting
    • Familiarity with medical terminology and electronic medical records systems
    • Strong attention to detail and data entry skills
    • Excellent organizational and communication skills

    How can I attract qualified candidates for my Medical Records Clerk job posting?

    Some ways to attract qualified candidates for your Medical Records Clerk job posting include:

    • Highlighting the benefits of working for your organization
    • Emphasizing the growth opportunities for the position
    • Using keywords relevant to the job posting in the job title and job summary
    • Posting the job on relevant job boards and websites
    • Offering a competitive salary and benefits package
    • Providing detailed information about the job and organization

    How can I ensure diversity in my candidate pool for a Medical Records Clerk position?

    To ensure diversity in your candidate pool:

    • Use inclusive language in the job posting
    • Recruit from a variety of sources, such as community organizations or job fairs
    • Encourage employee referrals from a diverse group of employees
    • Provide unconscious bias training for those involved in the hiring process
    • Set diversity metrics for your recruitment efforts
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