Medical Records Technician Job Description Template

The Medical Records Technician job description template outlines the duties and responsibilities of professionals who work in the healthcare industry. These individuals are responsible for managing health records, ensuring they are accurate and up-to-date, and maintaining confidentiality of patient information. The job also entails data entry, filing, and analysis of medical records. Overall, the position requires attention to detail, strong organizational skills, and knowledge of relevant laws and regulations.

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Job Summary:

A Medical Records Technician is responsible for organizing and maintaining healthcare data in electronic and paper files. They ensure the accuracy, completeness, and security of patient records by collecting and verifying patient information, processing requests for medical records, and coding diagnoses and procedures for reimbursement purposes.

Primary Responsibilities:

  • Collect and organize patient health information in electronic and paper files
  • Process requests for medical records from patients, physicians, insurance companies, and other authorized parties
  • Review and code patient diagnoses and procedures for billing and reimbursement purposes using ICD-10 and CPT codes
  • Maintain the confidentiality and security of patient health information in accordance with HIPAA regulations
  • Ensure the accuracy, completeness, and timeliness of patient records by performing quality checks and audits

Secondary Responsibilities:

  • Assist healthcare providers in accessing patient health information for treatment and research purposes
  • Collaborate with other healthcare professionals and staff to ensure the accuracy and consistency of health data
  • Participate in training and professional development opportunities to stay current with changes in healthcare regulations and technologies


  • Associate's degree in Health Information Technology or related field
  • Certification as a Registered Health Information Technician (RHIT) or Certified Coding Specialist (CCS)
  • Experience with electronic health record (EHR) systems and medical coding
  • Strong attention to detail and organizational skills
  • Excellent communication and interpersonal skills


When hiring for a medical records technician, it is important to create a job posting that accurately describes the position and attracts qualified applicants. A well-written job posting can help you find the ideal candidate to manage your medical records while ensuring compliance with relevant regulations and guidelines.

Job Title and Summary

The job title should be clear and descriptive. For example, "Medical Records Technician" or "Health Information Technician". In the job summary, briefly describe the primary responsibilities of the position. This may include tasks such as maintaining patient records, managing electronic health records, ensuring confidentiality, and responding to requests for information.

Qualifications and Requirements

List the qualifications and requirements necessary for the position. This may include education, such as a degree or certificate in health information management, medical coding or billing or work experience in the field. It may also include technical skills, such as proficiency in electronic health records, knowledge of medical terminology or experience with data entry. Any required licenses or certifications should also be listed here, such as the Registered Health Information Technician (RHIT) certification.


List the specific responsibilities of the position. These may include:

  • Maintaining and updating patient records
  • Ensuring compliance with HIPAA regulations and other legal requirements
  • Processing requests for medical records in a timely manner
  • Managing electronic health records and ensuring their accuracy
  • Coding and abstracting medical records for reimbursement purposes
  • Assisting healthcare providers with the maintenance of records and documentation

Skills and Abilities

List the skills and abilities required to perform the job effectively. These may include:

  • Strong attention to detail
  • Excellent organizational skills
  • The ability to work independently and as part of a team
  • Strong communication skills
  • Knowledge of medical terminology and diagnosis codes
  • Experience with electronic health records


Include a list of benefits offered to the employee, such as health insurance, vacation time, retirement plans, and continuing education opportunities. This can help make the position more attractive to qualified candidates.


A well-crafted Medical Records Technician job posting can help you find the ideal candidate to manage your medical records while ensuring compliance with relevant regulations and guidelines. By providing a clear and concise job summary, qualifications, and responsibilities, and benefits, you can attract top talent who will thrive in this position. Remember to review your job posting carefully before posting it online to ensure accuracy and completeness.

Frequently asked questions on creating Medical Records Technician job posting

When looking to hire a Medical Records Technician, it is essential to create a clear and detailed job posting that attracts qualified candidates. Here are some frequently asked questions on how to create a successful Medical Records Technician job posting:

What qualifications should be included in the job posting?

  • The job posting should include the necessary education and experience required for the position.
  • Other important qualifications to include are specialized knowledge of medical terminology, electronic medical record systems, and HIPAA compliance.
  • What are the primary responsibilities of a Medical Records Technician?

  • The job posting should include the primary responsibilities of the Medical Records Technician, such as maintaining and updating medical records, ensuring accuracy and completeness of patient information, and organizing and maintaining record-keeping systems.
  • What soft skills are essential for a Medical Records Technician?

  • Soft skills such as communication, attention to detail, organization, and time management are crucial for a Medical Records Technician.
  • Other important skills that should be included in the job posting are working collaboratively with team members and maintaining confidentiality.
  • Should the job posting include expectations for professional development?

  • Yes, it is vital to discuss any expectations for continuing education or professional development in the Medical Records Technician job posting.
  • This shows a commitment to providing ongoing training and development opportunities for employees and can attract candidates who are interested in personal and professional growth opportunities.
  • How can I make the job posting stand out to potential candidates?

  • Be clear and concise in the job posting, describing the primary responsibilities and qualifications required.
  • Highlight any unique benefits or perks that may be available to employees, such as flexible work hours or professional development opportunities.
  • Use strong action verbs and professional language to convey the tone and expectations of the position.
  • By following these tips and considering these frequently asked questions, you can create an effective Medical Records Technician job posting that will attract qualified candidates.

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