Medical Transcription Job Description Template

The job of a Medical Transcriptionist is to accurately transcribe medical reports dictated by healthcare professionals into written form. This job requires attention to detail, knowledge of medical terminology, and proficiency in typing and technology. The Medical Transcription job description template outlines the responsibilities, qualifications, and requirements of this position.

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Job Summary:

A medical transcriptionist is responsible for transcribing medical reports dictated by healthcare professionals such as doctors, nurses, and healthcare practitioners. The transcriptionist must be knowledgeable about medical, anatomical, and pharmacological terminology to understand the dictation in order to accurately transcribe, edit, and proofread medical reports.


  • Transcribe and edit medical reports accurately and efficiently.
  • Review and proofread all medical reports for accuracy and completeness.
  • Correct any errors found in the reports.
  • Ensure compliance with regulatory guidelines and standards.
  • Research and use reference materials to ensure accurate transcription.
  • Communicate with healthcare professionals to obtain clarity on dictation.
  • Ensure proper formatting and organization of medical reports.
  • Manage confidential patient information in accordance with HIPAA regulations.


  • High school diploma or equivalent required.
  • Completion of a medical transcription program or equivalent experience preferred.
  • Excellent grammar, punctuation, and spelling skills.
  • Familiarity with medical terminology, anatomy, and pharmacology.
  • Ability to use reference materials effectively.
  • Strong attention to detail and accuracy.
  • Excellent typing and computer skills.
  • Ability to work independently and manage time effectively.
  • Experience with electronic health records (EHRs) preferred.

Working Conditions:

The medical transcriptionist typically works in an office setting, often in a hospital or clinic. The work typically requires sitting for long periods of time, typing on a computer, and reviewing medical reports.


Medical transcription is an essential part of the healthcare industry. It involves the conversion of medical dictations into written documentation. With the increasing demand for medical transcriptionists, it is important to know how to create medical transcription job postings effectively to attract the top talent.

Job Title and Responsibilities

The first step in creating a medical transcription job posting is to come up with a clear job title and comprehensive job responsibilities. The job title should accurately describe the position and indicate the level of experience required. Similarly, the job responsibilities should provide a clear picture of the duties and expectations of the position. A few essential job responsibilities that must be included in the job posting are as follows:

  • Transcribing medical reports and correspondence accurately and efficiently
  • Editing and proofreading transcriptions for accuracy
  • Understanding and using medical terminology accurately
  • Keeping up to date with the latest medical terms and technology
  • Ensuring confidentiality and accuracy of all patient information

Qualifications and Requirements

Next, the job posting must clearly outline the necessary qualifications and requirements for the position. This may include a particular level of education, experience, software proficiency, and certifications. To increase the pool of qualified candidates, it may be helpful to include both minimum and preferred qualifications. A few examples of the qualifications and requirements to include in a medical transcription job posting are as follows:

  • A minimum of a high school diploma or equivalent
  • Certification as a medical transcriptionist is preferred
  • Familiarity with medical terminology and industry-specific vocabulary
  • Proficiency in Microsoft Office and transcription software
  • Excellent grammar, spelling and proofreading skills
  • Strong attention to detail and ability to work independently

Salary and Benefits

The salary and benefits offered are significant selling points for the job posting. Providing a competitive salary and comprehensive benefits package can help attract the top talent. In the job posting, it is important to be clear and transparent about the salary range and benefits package. If possible, include additional benefits like healthcare benefits, vacation, and sick days.

Company Culture and Mission

Lastly, the posting is an excellent opportunity to showcase the company's culture and mission. Including a brief description of the organization's values, culture and mission can help to set the tone for the job posting and draw in candidates who align with those values. Furthermore, by highlighting the values and culture, the posting can help candidates decide if they are a good fit for the company.


Creating a medical transcription job posting is an essential step in attracting the top talent. By providing a clear job title and responsibilities, outlining the necessary qualifications and requirements, offering a competitive salary and comprehensive benefits package, and showcasing the company culture and mission, the posting can attract the best candidates who are a perfect fit for the job.

What should be included in a Medical Transcription job posting?

When creating a Medical Transcription job posting, it's important to include specific details about the job requirements, qualifications, and responsibilities. Some key elements to include are:

  • The job title and location
  • The required skills and qualifications (such as a diploma or degree in Medical Transcription)
  • The expected duties and responsibilities of the role (such as transcribing medical reports or managing patient records)
  • The work hours and pay rate
  • Any additional requirements or preferred qualifications, such as experience with specific medical terminology or software

How should the job posting be formatted?

Job postings should be easy to read and scan quickly. Use bullet points or numbered lists to break up information, and consider formatting the posting in a way that makes it visually appealing. Use clear and concise language, and avoid industry jargon or complicated expressions that job seekers may not understand.

What should be the tone of the job posting?

The tone of the job posting should be professional, yet inviting. It's important to create a job posting that makes applicants feel excited about the opportunity and encouraged to apply. Avoid using negative language or making demands of potential employees; instead, focus on the benefits and opportunities of the position.

How can I attract the right candidates?

To attract the right candidates, make sure your job posting is specific and detailed about the requirements and responsibilities of the position. Use keywords and phrases that are relevant to Medical Transcription, and highlight any unique aspects of the job or company that may appeal to prospective employees. Posting the job on relevant job boards or social media platforms can help reach a wider audience of qualified candidates.

What are some common mistakes to avoid when creating a Medical Transcription job posting?

Some common mistakes to avoid when creating a Medical Transcription job posting include:

  • Being too vague or generic about the position or company
  • Focusing too much on the required qualifications and not enough on the responsibilities and benefits of the role
  • Using difficult or confusing language that may discourage potential applicants
  • Excluding important details or requirements that may be necessary for the position
  • Making demands or using negative language that may deter qualified candidates
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