Medical Transcriptionist Job Description Template

A Medical Transcriptionist job description template is a document that outlines the responsibilities, qualifications and experience required for individuals who wish to work in this profession. The role of a Medical Transcriptionist is to listen to recordings made by doctors and other healthcare professionals and then transcribe them into written reports or documents. This is a critical role, as these reports are necessary for accurate documentation of patient care and treatment plans. In this article, we will provide a standard template that will help employers to create job descriptions for their Medical Transcriptionist positions.

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Job Overview

A Medical Transcriptionist is responsible for transcribing medical records dictated by healthcare professionals, organizing patient files and records, as well as ensuring accuracy and confidentiality of medical information.

Key Responsibilities

  • Transcribing medical records from voice recordings or written reports
  • Ensuring accuracy and clarity of transcribed records
  • Organizing and maintaining medical records and files
  • Following up with healthcare professionals to ensure completeness and accuracy of records
  • Adhering to all HIPAA regulations and maintaining patient confidentiality
  • Copying and distributing medical records as requested by healthcare professionals or patients
  • Participating in quality improvement initiatives to ensure accuracy and efficiency of medical records


  • High school diploma or equivalent
  • Completion of a medical transcriptionist program or equivalent work experience
  • Proficient in medical terminology, anatomy, and physiology
  • Excellent typing skills and computer proficiency
  • Attention to detail and ability to follow complex instructions
  • Strong communication skills and ability to work independently

Working Conditions

Medical transcriptionists typically work in hospitals, clinics or medical offices. They use computers and specialized software programs to transcribe medical records. The job may require sitting for extended periods of time and using a headset to listen to voice recordings. Medical transcriptionists may work flexible hours, including evenings and weekends.


Medical transcriptionists play a crucial role in the healthcare industry. They are the ones responsible for transcribing medical reports, patient notes, and doctors' recommendations into written or electronic format. As a result, the need for medical transcriptionists has increased in recent years, and it's essential to create a well-crafted job posting to attract qualified candidates.

Job Title

The job title is the first thing candidates see and should be clear and concise. It should include the keywords that describe the position, such as Medical Transcriptionist, Healthcare Documentation Specialist, or Medical Language Specialist.

Job Description

The job description should accurately reflect the required skills and responsibilities of the job. It should be detailed and include essential information such as:

  • Details of the position, such as full-time or part-time
  • The location of the position and/or whether it is remote
  • The expected work hours, including weekends or evenings
  • A summary of the work environment and culture
  • Specific duties and responsibilities of the job, including the type of documents to be transcribed and the software/equipment required
  • The required qualifications, such as education, certification, and experience
  • Expectations of productivity and accuracy levels
  • The company's benefits and compensation package


It's essential to list the qualifications necessary for the job, such as:

  • Minimum level of education, such as a high school diploma or an associate's degree in medical transcription
  • Certification from a recognized medical transcription association such as AHDI, AAPC or AHIMA
  • At least two years of experience in the field
  • Proficiency in medical terminology and grammar
  • Strong typing and computer skills
  • Attention to detail and accuracy
  • Ability to work independently or as part of a team

How to Apply

The job posting should include instructions to apply for the job, including where to send resumes, cover letters, and any other required documents. It's essential to include a deadline for applying and indicate how candidates will be notified of their application status.


In today's competitive job market, creating a well-crafted medical transcriptionist job posting can help attract a qualified candidate that fits your company's needs. It's essential to be clear about the requirements and expectations of the job and provide detailed instructions on how to apply.

What is Medical Transcriptionist?

Medical Transcriptionists are professionals who transcribe audio recordings dictated by healthcare providers into written reports. They are responsible for creating accurate and complete medical records that document patient care.

What are the essential qualifications for a Medical Transcriptionist?

The essential qualifications for a Medical Transcriptionist are a high school diploma or equivalent, completion of a post-secondary training program, and strong typing and listening skills. Additionally, a Medical Transcriptionist should have knowledge of medical terminology, anatomy and physiology, pharmacology, and disease processes.

What are the key responsibilities of a Medical Transcriptionist?

  • Transcribing dictated medical reports accurately and efficiently
  • Reviewing and editing transcribed reports for accuracy and completeness
  • Maintaining patient confidentiality and complying with HIPAA regulations
  • Communicating with healthcare providers to clarify discrepancies in dictation
  • Maintaining knowledge of medical terminology, anatomy and physiology, pharmacology, and disease processes

What are the required skills for a Medical Transcriptionist?

  • Strong typing and listening skills
  • Excellent grammar, punctuation, and spelling skills
  • Attention to detail and accuracy
  • Strong organizational and time-management skills
  • Ability to work independently and in teams
  • Proficient in the use of computers and transcription software

What is the expected salary for a Medical Transcriptionist?

The expected salary for a Medical Transcriptionist varies depending on several factors, including experience, education, location, and employer. According to the United States Bureau of Labor Statistics, the median annual wage for Medical Transcriptionists was $33,380 as of May 2020.

What are the educational and training requirements for a Medical Transcriptionist?

The educational and training requirements for a Medical Transcriptionist vary by employer. Many employers require a high school diploma or equivalent and completion of a post-secondary training program, such as a certificate, diploma, or associate degree program. Programs may be offered online or in-person and cover medical terminology, anatomy and physiology, pharmacology, and disease processes. Additionally, some employers may require certification from a professional association, such as the Association for Healthcare Documentation Integrity (AHDI).

What qualities should a Medical Transcriptionist possess?

A successful Medical Transcriptionist should possess qualities such as solid organization and time-management skills, attention to detail, and the ability to work independently, high work ethics to maintain patient confidentiality, and strong communication skills to clarify the discrepancies in dictation with healthcare providers.

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