Meeting Planner Job Description Template

The Meeting Planner job description template is a guide for organizations looking to hire a Meeting Planner who will be responsible for organizing and coordinating events, meetings, and conferences on behalf of the organization. This position requires expertise in event planning, budgeting, and vendor management. The Meeting Planner is also required to provide exceptional customer service and communication skills to ensure the success of the events. This template provides an outline of the key responsibilities, qualifications, and skills required for a Meeting Planner role.

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Job Summary

The Meeting Planner will be responsible for planning and coordinating all aspects of business meetings and events. This includes selecting venues, negotiating contracts, arranging transportation and accommodations, and managing budgets.

Key Responsibilities

  • Research and identify suitable venues for business meetings and events.
  • Negotiate contracts with vendors and suppliers for services such as catering, audio-visual equipment, and transportation.
  • Coordinate with internal stakeholders to determine meeting and event requirements, including setting agendas, selecting speakers, and arranging accommodations for attendees.
  • Manage event budgets and ensure all expenses are within budgetary guidelines.
  • Ensure compliance with all legal and regulatory requirements for business meetings and events, including health and safety regulations.
  • Develop and implement event marketing strategies to attract attendees and promote events.
  • Provide on-site support during events to ensure smooth execution of all logistical details.
  • Assist with post-event reporting and evaluation to determine the effectiveness of events and identify areas for improvement.


  • Bachelor's degree in event planning, marketing, hospitality management, or a related field.
  • At least 3 years of experience in planning and coordinating business meetings and events.
  • Excellent organizational and project management skills.
  • Strong negotiation and vendor management skills.
  • Ability to work under pressure and meet tight deadlines.
  • Strong communication and interpersonal skills.
  • Familiarity with event planning software and tools.
  • Flexibility to work evenings and weekends as required.


If you are looking to hire a meeting planner, it is important to create a job posting that will attract the right candidates. A well-crafted job posting will not only help you find the perfect professional to plan and execute your meetings and events, but it can also communicate the culture and values of your organization to potential applicants. Here are some tips on how to create a job posting that will grab the attention of qualified candidates for your meeting planner position.

Job Title and Summary Statement

The job title and summary statement should be clear and concise, and provide an overview of the position. Be sure to use language that is consistent with your company's tone and voice.

  • Job Title: Meeting Planner
  • Summary Statement: We are seeking a Meeting Planner with experience planning and executing corporate events and meetings. The ideal candidate is highly organized, detail-oriented, and able to work in a fast-paced environment.
  • Key Responsibilities

    List the primary duties and responsibilities of the meeting planner. Use bullet points to keep things organized and easy to read.

  • Plan and execute all aspects of corporate events and meetings (including site selection, budget management, vendor management, and logistics planning)
  • Create and manage project timelines, agendas, and meeting materials
  • Collaborate with internal stakeholders to identify meeting objectives and priorities
  • Provide on-site management and support during events
  • Evaluate post-event feedback and identify areas for improvement
  • Qualifications and Requirements

    List the skills, experience, and education necessary to excel in the meeting planner role.

  • Bachelor's degree in hospitality management, business administration, or a related field
  • Minimum of 3 years of experience planning and executing corporate events and meetings
  • Strong project management skills and ability to manage multiple projects simultaneously
  • Excellent communication, negotiation, and relationship-building skills
  • Proficiency in Microsoft Office, event management software, and budget management software
  • Company Culture and Values

    Briefly describe your company's culture and values. This can help applicants understand what kind of work environment they can expect and whether their own values align with those of your organization.


    A well-crafted job posting is an essential part of finding the right meeting planner for your organization. Use the tips outlined in this article to create a job posting that will attract the top candidates and help communicate your company's culture and values.

    What is a Meeting Planner?

    A Meeting Planner is a professional who is responsible for planning and coordinating meetings, conferences, and events. They ensure that all aspects of the event are covered, including venue, logistics, catering, audiovisual equipment, and more.

    What are the requirements for a Meeting Planner?

    Meeting Planner positions typically require a bachelor's degree in hospitality, business, or a related field. Relevant experience in event planning or project management is also typically preferred. Strong communication and organizational skills are essential, as well as the ability to manage multiple projects and deadlines.

    What are the key responsibilities of a Meeting Planner?

    • Developing and managing budgets for meetings and events
    • Researching, selecting, and negotiating contracts with vendors and suppliers
    • Creating and managing event timelines
    • Coordinating logistics, including transportation, lodging, and audiovisual equipment
    • Handling registration and attendee management
    • Communicating with stakeholders to ensure that all requirements are met
    • Managing on-site logistics and troubleshooting any issues that arise

    What should I include in a Meeting Planner job posting?

    A Meeting Planner job posting should include a clear and detailed job description that outlines the key responsibilities and requirements for the position. It should also include information about the company and its culture, as well as details about the compensation and benefits package. Finally, it should provide instructions for candidates on how to apply for the position.

    What are some best practices for creating a Meeting Planner job posting?

    • Use clear and concise language that accurately describes the job and its requirements
    • Include information about the company's culture and values to attract candidates who are a good fit
    • Highlight any unique benefits or perks that are offered to employees, such as flexible scheduling or opportunities for professional development
    • Make sure that the compensation and benefits package is competitive
    • Consider including a brief video or other multimedia content to showcase the company and the job
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