Notary Public Job Description Template

The Notary Public job description template is a document that provides employers with a clear and concise outline of the duties and responsibilities of a Notary Public. This template is designed to help hiring managers attract qualified candidates by outlining the qualifications, education and experience required for the role. Additionally, it provides details regarding the type of work that the Notary Public will be responsible for, including verifying identities, witnessing signatures on documents, and administering oaths or affirmations. This template is an essential tool for any organization looking to hire a professional Notary Public who can help their clients with a wide range of legal and financial matters.

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Job Overview

A Notary Public serves as an impartial witness to various types of legal documents, including affidavits, deeds, and agreements. They verify the signers' identities, make sure they are signing voluntarily and without pressure, and certify the authenticity of the document. Notary Publics may work for law firms, government agencies, financial institutions or as independent contractors.


  • Verify the identity of document signers
  • Ensure that signers understand the contents of the document they are signing
  • Ensure that signers are not under duress or undue influence to sign the document
  • Witness the signing of documents, and place the official notary seal or stamp onto the document
  • Keep accurate records of all notarial acts performed, including the type of document, the names and addresses of the signers, and the date and location of the notarization
  • Perform other notarization-related duties as assigned or required by law


  • Must be at least 18 years of age
  • Must be a resident of or have a place of employment in the state in which the notary appointment is made
  • Must have no felony convictions or convictions involving moral turpitude
  • Must be proficient in reading and writing in English
  • Must pass a state-administered exam and fulfill any additional requirements imposed by the state

If you are detail-oriented, trustworthy and good at identifying fake documents, and you enjoy working independently, then becoming a Notary Public could be an excellent career choice for you.


Are you in search of a reliable candidate for your Notary Public position? Creating a job posting that attracts the right candidate requires attention to detail and excellent communication skills.

Here are some tips on how to create an effective Notary Public job posting:

Job Title and Description

  • Use the correct job title to make sure that job seekers understand the position you are offering.
  • Provide a concise and accurate job description that outlines the responsibilities of the role, qualifications required, and any necessary certifications or licenses.
  • Include additional information about your company, such as its mission statement, culture, and unique selling points
  • Responsibilities

  • List specific tasks that the Notary Public will be responsible for, such as notarizing legal documents, administering oaths, and performing other duties as required.
  • Indicate the scope of the Notary Public's responsibilities, including whether they will be expected to work independently or as part of a team.
  • Highlight any specialized knowledge or experience required for the role, such as familiarity with certain legal documents or types of contracts.
  • Qualifications

  • In addition to any required certifications or licenses, list the education and experience necessary for the role.
  • Include any specific skills or abilities that would make candidates more competitive, such as proficiency in a particular language or strong customer service skills.
  • Provide clear instructions on how to apply for the position and a deadline for submissions.
  • Conclusion

    A well-written Notary Public job posting is the first step in finding the right candidate for your organization. Be sure to include all relevant information, and highlight your company's unique attributes. With these tips, you're on your way to finding the perfect Notary Public for your team.

    What should I include in my Notary Public job posting?

    Your Notary Public job posting should clearly state the job title, job summary, job duties and responsibilities, required qualifications and skills, work hours and location, salary range, and benefits package. Be sure to also include information on how to apply for the position and who to contact with any questions.

    What qualifications and skills should I look for in a Notary Public?

  • A valid Notary Public commission
  • Experience in notarizing legal documents
  • Strong attention to detail and accuracy
  • Excellent communication and customer service skills
  • Ability to work independently and maintain confidentiality
  • What should be mentioned in the job summary?

    The job summary should give a brief overview of the position and its purpose. It should include the key responsibilities and duties of the Notary Public, and the qualifications and skills required for the position. The job summary should be concise and attention-grabbing to attract qualified candidates.

    Should I mention the salary range in the job posting?

    Yes, it is essential to include the salary range you are willing to pay. Candidates need to know if the position aligns with their salary expectations. Including a salary range also shows transparency and can help save time by attracting the right applicants whose salary requirements fall within range.

    How can I make my job post stand out?

  • Add a creative and informative job title
  • Provide a detailed job description and requirements
  • Include information about unique benefits, perks or growth opportunities
  • Add multimedia like videos or images to the job posting to grab a candidate's attention
  • Can I require a candidate to have a car or driver's license?

    This will depend on the specific requirements of the job. It may be necessary if the Notary Public is required to visit clients or travel to various locations. However, it is important to ensure that any such requirement is specific to the job and not discriminatory.

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