Office Clerk Job Description Template

This Office Clerk job description template outlines the key skills and responsibilities of an office clerk. An office clerk is responsible for performing various administrative duties such as answering phone calls, maintaining files and records, and assisting in daily office tasks. The job requires excellent organizational and communication skills, and typically requires a high school diploma or equivalent. Use this template to create a job posting tailored to your specific company needs.

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Job Overview

An office clerk is responsible for performing various administrative and clerical tasks to support the smooth functioning of the office. The job involves providing general office support and ensuring that the office runs efficiently.

Key Responsibilities

  • Answering phone calls, responding to emails, and directing visitors to the appropriate personnel.
  • Assisting in the preparation of documents, reports, and presentations.
  • Sorting and distributing incoming mail and preparing outgoing mail.
  • Maintaining and updating paper and electronic filing systems.
  • Performing data entry and maintaining accurate records of office activities.
  • Managing office inventory and ordering office supplies as needed.
  • Assisting in the planning and coordination of meetings, events, and travel arrangements.
  • Providing support to the HR department, such as scheduling interviews and maintaining employee records.

Qualifications and Skills

  • High school diploma or equivalent qualification.
  • Proven experience in an administrative or clerical role.
  • Proficiency in using Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Attention to detail and accuracy in performing tasks.
  • Ability to multitask and work under pressure.
  • Willingness to learn and adapt to changing work requirements.

Working Conditions

The office clerk typically works in an office environment with regular office hours. The job may involve occasional lifting of heavy boxes or equipment and standing or sitting for extended periods. The job may also require occasional weekend or evening work.


As a business owner or hiring manager, you understand the importance of finding the right candidate for your company. Hiring an Office Clerk can streamline operations and increase efficiency in the workplace. One of the first steps in finding the right candidate is creating a job posting that attracts qualified applicants.

Job Title and Summary

The job title should clearly state the position you are hiring for. For example, "Office Clerk" or "Administrative Assistant". Next, provide a concise job summary that highlights the responsibilities and requirements of the position. This should include:

  • Key duties and tasks of the Office Clerk
  • Minimum qualifications (education, experience, skills)
  • Salary range (if applicable)
  • Location and office hours
  • Responsibilities and Duties

    Detail the specific responsibilities and duties of the Office Clerk. This will help prospective candidates understand their expected role within your company. Some common Office Clerk responsibilities include:

  • Answering phones, directing calls, and taking messages
  • Greeting clients and visitors
  • Managing office supplies and inventory
  • Data entry and filing
  • Preparing correspondence and reports
  • Performing other administrative tasks as needed
  • Qualifications and Requirements

    List the minimum qualifications and requirements necessary to perform the job duties. This will ensure that you only receive applications from candidates who meet your criteria. Some common qualifications and requirements for an Office Clerk include:

  • High school diploma or equivalent
  • Proficiency in Microsoft Office Suite
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
  • Attention to detail
  • How to Apply

    Provide instructions on how to apply for the Office Clerk position. This should include the application deadline (if applicable), required documents (such as a resume and cover letter), and the application process (such as submitting via email or online application portal). Finally, provide your company contact information for any questions or inquiries.


    Creating an Office Clerk job posting requires attention to detail and a clear understanding of the job role and requirements. By following these guidelines and best practices, you can ensure that your job posting stands out to qualified candidates and leads to successful hiring for your company.

    What are the job responsibilities of an Office Clerk?

    An Office Clerk is responsible for a range of administrative duties, which could include filing, answering phones, data entry, preparing documents, photocopying, and scanning. They also assist in maintaining an organized office space and inventory management.

    What are the qualifications required for an Office Clerk position?

    The qualifications required for an Office Clerk position can vary depending on the specific job requirements of the organization. However, typically, candidates for an Office Clerk position should possess good organizational skills, strong communication skills, be proficient in basic computer operations, and have a high school diploma or GED equivalent. Work experience in an office environment is always a plus.

    What salary range should be listed for an Office Clerk job posting?

    The salary range for an Office Clerk can vary depending on the organization and location. Research the industry standards for your region to set a competitive salary.

    In what format should the application process be outlined in the job posting?

    The application process should be clearly outlined in a job posting, which could include submitting a resume or cover letter, filling out an application form, or contacting HR for further details. It is essential to be specific and concise about the application process to avoid confusion.

    How important is listing the organization structure in the Office Clerk job posting?

    Listing the organization structure is an essential part of an Office Clerk job posting. It helps candidates understand the hierarchy and assists them in determining if the job fits their career path.

    What is the ideal job description length for an Office Clerk job posting?

    The ideal job description length for an Office Clerk job posting should be brief, informative, and clear. Typically, a job description ranging from 300-500 words is sufficient.

    Should additional details about job benefits be included in an Office Clerk job posting?

    Yes, including additional details about job benefits is helpful in attracting candidates for an Office Clerk position. These benefits could include health insurance, flexible work hours, retirement plan or annual bonus, and vacation time. If possible, list the job benefits in detail or provide a link to more information.

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