Office Support Job Description Template

An office support job description template is a document that outlines the duties, responsibilities, and qualifications required for individuals vying for a position in the office support field. It provides a comprehensive view of the expectations of this position and helps potential candidates determine if they align with them. This document is developed to create a standardized guide for recruiters and hiring managers to help them evaluate job applicants and ensure that they meet the needs of their organization.

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Job Summary

The Office Support position provides administrative assistance and support to the company's executives, managers, and other staff members. The role requires a proactive approach, excellent communication skills, and the ability to handle confidential information.

Job Responsibilities:

  • Answering phone calls, responding to emails, and handling customer inquiries.
  • Organizing and scheduling meetings and appointments.
  • Preparing and editing various documents and reports, including presentations, spreadsheets, and correspondence.
  • Managing filing systems and ensuring adequate documentation of office activities and procedures.
  • Assisting with coordination of office events, such as holiday parties and team-building activities.

Job Requirements:

  • High school diploma or GED; associate or bachelor's degree preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • High level of organization and attention to detail.
  • Ability to work independently and with a team in a dynamic environment.
  • Strong time management and prioritization skills.

If you have a strong work ethic, enjoy working in a fast-paced environment, and possess excellent problem-solving skills, we encourage you to apply for this Office Support position!


Creating a job posting for an Office Support position is an essential step in finding the right candidate for this important role. A well-written job post not only attracts skilled and qualified candidates but also helps to save time in the recruitment process by narrowing down the candidate pool to those who fit the description best.

Job Title and Summary

Start your Office Support job posting with a clear and concise job title that accurately represents the position you are hiring for. Your job title should be descriptive and include any relevant keywords that potential candidates might use in their job search.

Follow your job title with a brief summary that provides an overview of the role and responsibilities expected of the successful candidate. Use this section to highlight the primary duties and expectations of the position.

Key Responsibilities

The next section should provide a detailed list of the primary responsibilities and duties of the Office Support position. These may include (but are not limited to):

  • Providing administrative and secretarial support to senior staff members
  • Scheduling appointments, meetings and managing calendars
  • Answering phone calls and responding to emails
  • Handling incoming and outgoing mail and other correspondence
  • Assisting with travel arrangements and accommodations
  • Maintaining accurate and up-to-date files and records
  • Handling office supply orders and inventory management
  • Performing general office duties such as photocopying, scanning and faxing documents
  • Coordinating with other departments as needed

Qualifications and Skills

In this section, outline the minimum qualifications required for the Office Support position. These may include:

  • A high school diploma or equivalent
  • Experience in administrative or secretarial support roles
  • Strong organizational skills and attention to detail
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
  • Ability to multitask and prioritize with a sense of urgency
  • Excellent interpersonal skills and ability to work in a team environment

Compensation and Benefits

Include information on the compensation package and benefits that come with the role. This information should cover details such as:

  • Salary ranges
  • Health and dental insurance plans
  • Retirement benefits
  • Paid vacation and sick leave
  • Company culture and amenities

How to Apply

Finally, provide details on how candidates can apply for the Office Support position. This can include instructions on submitting a resume and cover letter, additional application requirements, and contact information for follow-up and inquiries.


Creating a well-crafted Office Support job posting is the key to attracting and hiring the right candidate for the role. By highlighting the key responsibilities and qualifications, along with the compensation and benefits package, you can ensure that you are attracting talented and qualified individuals who will excel in the position.

Frequently Asked Questions on Creating an Office Support Job Posting

If you are looking to hire an office support staff member, creating a job posting is a crucial first step in finding the right candidate. However, crafting the perfect job posting can be tricky. That's why we've compiled a list of frequently asked questions to help guide you in creating a standout job posting.

What should I include in my job posting?

  • Job title and description
  • Job responsibilities and qualifications
  • Salary range
  • Benefits
  • Location and hours of work
  • How long should my job posting be?

    Your job posting should be long enough to provide adequate information about the role, but not too long that it becomes overwhelming for candidates. Aim for a length of one to two pages, and make sure to keep it relevant and concise.

    How should I format my job posting?

    Use bullet points to break up your text and make it easier to read. Use headings and subheadings to organize information into easy-to-digest sections. Also, make sure the font is easily legible and the overall design is professional.

    How can I make my job posting stand out?

    Add personality and a bit of humor to your job posting to make it more engaging for candidates. Use the job description to illustrate some of the fun aspects of the job, and make it clear that your company is a great place to work at. Be creative and unique while still maintaining a professional tone.

    What should I expect after posting a job?

    You should expect an influx of resumes and cover letters from job seekers. Make sure to carefully review each application and follow up with candidates that seem like a good fit. It is also important to be transparent throughout the hiring process and keep candidates updated on their status.

    What should I avoid including in my job posting?

  • Any discriminatory language or requirements
  • Unrealistic qualifications or job duties
  • Salary or benefits that are unrealistic or not competitive
  • Misleading information about the job or company
  • Negative language or phrasing
  • By following these guidelines, you'll be on your way to creating a standout job posting that will attract top-notch candidates to your open position.

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