Paralegal Assistant Job Description Template

The Paralegal Assistant job description template provides an overview of the responsibilities and qualifications required for this role. This position requires strong organizational and communication skills, as well as a strong attention to detail. A paralegal assistant works closely with attorneys, helping to prepare legal documents and provide support during legal proceedings. Successful candidates will have a solid understanding of legal terminology and procedures, as well as excellent research and analytical skills.

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  • Provide administrative support to attorneys and paralegals
  • Assist in preparing legal documents and correspondence
  • Maintain electronic and physical filing systems
  • Research and organize relevant case law and legal documents
  • Communicate with clients, witnesses, and other legal professionals
  • Schedule appointments and meetings
  • Perform other administrative tasks as needed


  • Associate degree or higher in paralegal studies or related field
  • 1-2 years of experience as a paralegal assistant or legal assistant
  • Familiarity with legal procedures and terminology
  • Proficiency in Microsoft Office and document management software
  • Excellent organizational and communication skills
  • Ability to work independently and as part of a team

Physical Demands:

  • Must be able to sit, stand, walk, and lift up to 15 pounds
  • May be required to work long hours and occasional weekends
  • Must be able to work in a fast-paced environment


The salary for this position depends on experience and qualifications.


As the demand for legal services continues to increase, the need for paralegal assistants has become more crucial in the legal industry. When creating a job posting for a paralegal assistant, it's important to ensure that the job description accurately reflects the responsibilities and requirements of the role, as well as attracts qualified candidates.

Job Title and Summary

The job title should accurately reflect the role, such as "Paralegal Assistant" or "Legal Assistant". The summary should provide a brief overview of the job, including the duties and qualifications.

  • Job Title: Paralegal Assistant
  • Summary: We are currently seeking a highly skilled and motivated Paralegal Assistant to join our legal team. The successful candidate will assist our attorneys in a wide range of legal and administrative tasks, including drafting and reviewing legal documents, liaising with clients and other legal professionals, and maintaining legal files and databases.
  • Responsibilities

    List out the essential responsibilities of the role. This section should be specific and provide a clear understanding of what is expected of the candidate.

  • Assist attorneys in drafting and reviewing legal documents, including contracts, briefs, and pleadings
  • Conduct legal research and analysis to support legal proceedings and case preparation
  • Liaise with clients, witnesses, and other legal professionals to gather information and coordinate schedule
  • Monitor deadlines and ensure timely filing of legal documents and correspondence
  • Maintain and organize legal files and databases, including client communications, case documents, and billing records
  • Qualifications

    Outline the necessary qualifications, skills, and experience required for the role.

  • A degree in paralegal studies or related field
  • Excellent written and verbal communication skills
  • Strong organizational and time management skills
  • Proficient in Microsoft Office Suite and legal databases
  • Prior experience working in a legal environment
  • Company Overview

    Include a brief overview of your law firm or organization. This will help provide context for the role and attract candidates who are aligned with your values and mission.


    A well-crafted job posting not only attracts qualified candidates but also sets the foundation for a successful hiring process. By following these steps, you can create a comprehensive and effective job posting for a paralegal assistant role.

    Frequently Asked Questions on Creating Paralegal Assistant Job Posting

    If you're planning to hire a paralegal assistant, writing a job posting is a critical first step in finding the right candidate for your legal team. Having a well-crafted job ad can help you attract qualified applicants and streamline your hiring process. Here are some frequently asked questions (FAQs) regarding creating a paralegal assistant job posting.

    What Should I Include in My Paralegal Assistant Job Posting?

    Your paralegal assistant job posting should include essential information such as job title, job summary, job responsibilities, and job requirements. Don't forget to also include your company's location, work hours, compensation, and benefits package.

  • Job Title - Clearly state the job title, so job seekers can quickly identify the role you'll be hiring for.
  • Job Summary - Use a job summary to provide an overview of the position you're hiring for. A summary should give applicants an idea of what the job entails and whether or not they're a good fit for the role.
  • Job Responsibilities - Clear, concise job responsibilities give potential candidates a clear understanding of the primary duties and expectations of the job.
  • Job Requirements - Listings the mandatory requirements like education and experience to clarify the profiles of the applicants you'll be considering.
  • Location - Mention the location of the job so that candidates can know the site of the job beforehand.
  • Work Hours - Mention the type of work hours which are full-time or part-time to avoid confusion and misunderstandings among the candidates.
  • Compensation and Benefits Package - Mention salary or hourly rate, bonuses, insurance benefits offered by the company.
  • How Do I Write a Job Summary?

    When writing a job summary, you’ll want to summarize the main duties of the role, explain why the role is important to your organization, and describe the type of candidate you're looking for. Use specific language and avoid generic terms like "hard worker" or "team player." For example:

    "Our legal team is seeking a highly motivated paralegal assistant to support our attorneys with case management and legal research."

    What Skills Should I Include in My Job Requirements?

    When outlining your job requirements, consider including essential skills that are necessary for the job such as strong written and verbal communication, legal research proficiency, and attention to detail. You may also want to include any certifications, such as a paralegal certification, that are required for the job.

    What Should I Expect in Terms of Responses to My Job Posting?

    It can be challenging to predict how many applicants you'll receive for a particular job posting, but you can expect several responses if your posting is well-written and distributed to the right channels. To manage your applications, consider using an online system or spreadsheet to keep track of potential candidates, their qualifications, and their availability.


    By crafting your paralegal assistant job posting with the right information and using clear, concise language, you'll be able to attract qualified candidates to your legal team. Use this guide to help ensure you're including all the crucial information and providing expectations for the job.

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