Payroll Assistant Job Description Template

The Payroll Assistant is responsible for supporting the payroll process by gathering and inputting data, computing wages and deductions, and ensuring accuracy and timeliness of payroll transactions. This job requires strong attention to detail and adherence to payroll regulations and policies. The following job description template outlines the requirements, qualifications, and duties of a Payroll Assistant.

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Job Description

Position Overview

The Payroll Assistant is responsible for providing administrative support to the payroll department. They will assist with payroll processing, data entry, and maintaining payroll records. This position requires strict adherence to company policies and procedures.


  • Process semi-monthly payroll for employees
  • Enter new hires, terminations, and changes in payroll system
  • Ensure accuracy of employee time and attendance records
  • Maintain confidentiality of payroll records
  • Respond to employee inquiries regarding payroll
  • Assist with payroll tax filings and reporting
  • Perform other tasks as assigned by Payroll Manager


  • High school diploma or equivalent required; associate's degree preferred
  • Prior experience in payroll processing and data entry
  • Proficient computer skills, including knowledge of payroll software and Microsoft Office
  • Strong attention to detail and ability to maintain confidentiality
  • Ability to work independently and as part of a team
  • Excellent communication and interpersonal skills

The Payroll Assistant must be able to work accurately and efficiently while adhering to company policies and procedures. They must also possess strong communication and interpersonal skills in order to resolve employee payroll inquiries.


A payroll assistant is an essential role for any business that handles its employees' payroll. The payroll assistant ensures that payroll is processed accurately and on time, maintains payroll records, and assists with other payroll-related tasks. If you're looking to hire a payroll assistant, it's essential to create a job posting that accurately describes the role's responsibilities and requirements. Here are some tips on how to create a payroll assistant job posting.

Job Title

A job title should be clear and concise, reflecting the role's responsibilities. A good job title for a payroll assistant could be "Payroll Assistant" or "Payroll Coordinator."

Job Description

In your job description, you should provide a detailed account of a payroll assistant's duties and responsibilities. Some of the tasks that the payroll assistant will be responsible for include:

  • Processing payroll accurately and on time
  • Maintaining accurate payroll records
  • Communicating with employees to resolve payroll-related questions and concerns
  • Assisting with payroll-related tasks, such as preparing tax forms and reports

You may also want to list any software or tools the payroll assistant will be using, such as ADP Workforce Now or QuickBooks.


When creating requirements for the payroll assistant job posting, you should list any necessary education, experience, or skills the candidate must possess. Some requirements to consider include:

  • A degree in accounting, finance, or a related field
  • Previous payroll experience
  • Strong attention to detail
  • Excellent communication skills
  • Proficiency in payroll software and tools

Company Culture and Benefits

In addition to outlining job responsibilities and requirements, you should also provide information about your company culture and the benefits you offer employees. If your company has flexible work hours or offers healthcare benefits, be sure to mention them. This is an excellent opportunity to showcase your company's values and work-life balance policies.


Creating a payroll assistant job posting is an important step in finding the right candidate for your business. By providing detailed information about the position's responsibilities, requirements, and company culture, you can attract qualified candidates who are the right fit for your business.

What is a Payroll Assistant?

A Payroll Assistant is responsible for assisting the payroll department in organizing and processing employees' paychecks in a timely and accurate manner.

What are the job responsibilities of a Payroll Assistant?

  • Processing new employee paperwork and setting them up on the payroll system
  • Tracking and deducting appropriate payroll taxes and benefits
  • Calculating and processing employee paychecks in compliance with federal and state laws
  • Addressing and resolving payroll-related queries from employees and managers
  • Maintaining accurate payroll records and preparing payroll reports
  • What are the qualifications required for a Payroll Assistant?

  • A degree in accounting, finance, human resources or a related field
  • Familiarity with payroll processing software
  • Excellent mathematical skills and attention to detail
  • Strong verbal and written communication skills
  • Ability to maintain confidentiality
  • What are the benefits of hiring a Payroll Assistant?

  • Reduced errors and improved accuracy of payroll processing
  • Increased compliance with federal and state laws
  • Time savings for department managers and HR professionals
  • Improved employee satisfaction due to accurate and timely paycheck processing
  • What are the salary expectations for a Payroll Assistant?

    Salaries for a Payroll Assistant vary depending on company size, location, and experience. According to data from Glassdoor, Payroll Assistants in the United States typically earn between $30,000 and $50,000 per year.

    What are some skills that stand out in a Payroll Assistant job posting?

  • Proficiency with payroll processing software and programs like ADP, QuickBooks, Paychex or Gusto.
  • Experience with federal and state payroll regulations
  • Excellent organizational skills and attention to detail
  • Ability to work well within a team and effectively communicate with co-workers and customers
  • Willingness to take ownership of payroll issues and resolve them in a timely and accurate manner
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