Payroll Coordinator Job Description Template

The Payroll Coordinator is responsible for ensuring accurate and timely processing of payroll for employees. They will work closely with HR and Finance teams to ensure that employee compensation is paid correctly and on time. This job requires strong attention to detail, organizational skills, and the ability to handle confidential information. The Payroll Coordinator will also assist in maintaining payroll records and resolving any payroll-related issues.

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Job Description

We are seeking a highly organized and detail-oriented Payroll Coordinator to join our team. In this role, you will be responsible for ensuring accurate and timely payroll processing for our employees.


  • Process payroll in a timely and accurate manner
  • Manage and maintain employee records related to payroll
  • Ensure compliance with all federal, state, and local payroll laws and regulations
  • Reconcile payroll-related general ledger accounts
  • Prepare reports for management and external stakeholders
  • Respond to employee inquiries related to payroll and benefits
  • Assist with year-end payroll processing and reporting


  • High school diploma or equivalent
  • Prior experience in payroll processing or related field
  • Strong attention to detail and organizational skills
  • Proficient in MS Office and payroll software
  • Excellent communication and interpersonal skills
  • Ability to handle confidential and sensitive information with discretion
  • Up-to-date knowledge of payroll laws and regulations

If you are self-motivated and thrive in a fast-paced environment, we want to hear from you. Join our team and learn from experienced professionals while contributing to the success of our organization.


A payroll coordinator is an essential member of any organization responsible for ensuring accurate and on-time payment of employees. If you are looking to hire a payroll coordinator, it is important to create a job posting that attracts the right candidates for the job. In this article, we will guide you through the process of creating a payroll coordinator job posting that will help you find the right candidate for your organization.

Job Responsibilities

  • Manage and process payroll for employees
  • Prepare and maintain payroll records and reports
  • Ensure compliance with local, state, and federal regulations
  • Resolve payroll-related discrepancies and issues
  • Work closely with HR department to ensure accurate employee information
  • Qualifications

  • Bachelor’s degree in Accounting, Finance or related field
  • Minimum of 2 years of experience in payroll processing
  • Strong knowledge of payroll regulations and procedures
  • Excellent attention to detail and accuracy
  • Experience with payroll software and Microsoft Excel
  • Skills

  • Strong analytical and problem-solving skills
  • Excellent verbal and written communication skills
  • Ability to maintain confidentiality
  • Strong organizational and multitasking skills
  • Ability to work independently and as part of a team
  • Job Type

    This is a full-time position with a competitive salary and benefits package.


    Creating a payroll coordinator job posting is an important step towards finding the right candidate for your organization. By clearly outlining the job responsibilities, qualifications, and skills required, you can attract a pool of qualified candidates and make an informed hiring decision. Remember to review your job posting carefully for accuracy and completeness before posting it on job boards or your company’s website.

    What should I include in a Payroll Coordinator job posting?

    A successful Payroll Coordinator job posting should include a comprehensive list of key requirements and qualifications for the role, as well as a description of the key responsibilities and duties of the position. Candidates should have a clear understanding of what is expected of them before they apply, including any essential experience or skills that they will need to possess.

    How do I determine what salary to offer for a Payroll Coordinator role?

    The salary for a Payroll Coordinator role will depend on a number of factors, including the location of the position, the level of experience required, and the size and nature of the business. It is recommended that you research comparable roles in your industry or location to determine a competitive salary range for the position. Consider offering a salary range or using language that indicates that compensation will be commensurate with experience.

    What are some essential skills and qualifications for a Payroll Coordinator position?

  • Strong knowledge of payroll and benefits administration
  • Excellent attention to detail and accuracy
  • A high degree of proficiency with software such as Microsoft Excel, as well as payroll systems and portals
  • Strong communication and interpersonal skills
  • An understanding of accounting principles and practices
  • The ability to work with confidential information and sensitive data
  • A bachelor's degree in a related field or equivalent experience
  • What should my application process look like?

    Consider including a clear application process in your posting. This could include the submission of a resume and cover letter, requesting references or relevant work samples, and specifying any additional requirements such as a criminal background check or pre-employment drug screening. Provide clear instructions for how to apply for the position and consider setting a deadline for applications to be received.

    How can I create an inclusive job posting?

    Avoid using gender-biased language in your job posting and focus on the core requirements of the position rather than subjective characteristics. Be as specific as possible about the key responsibilities and duties of the role to help candidates understand whether they are a good fit for the position. Consider including a statement that encourages applications from a diverse range of candidates.

    What kinds of benefits should I offer to Payroll Coordinators?

    In addition to a competitive salary, consider offering a comprehensive benefits package that includes health care coverage, retirement savings options, paid time off, and other key benefits. Be transparent about the total value of the compensation package offered in your job posting and consider highlighting any particularly valuable benefits that could be a draw for candidates.

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