Payroll Supervisor Job Description Template

This Payroll Supervisor job description template outlines the key responsibilities and requirements for a payroll supervisor role. The position requires an individual who is highly organized, detail-oriented, and experienced in managing payroll processes, such as preparing and processing payroll, verifying employee data, and reconciling payroll discrepancies. The ideal candidate has strong analytical skills, excellent communication abilities, and the ability to maintain strict confidentiality.

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  • Supervise and manage the payroll process for the organization
  • Maintain employee records and ensure accuracy of data
  • Prepare and process bi-weekly, monthly and annual payroll
  • Handle calculations relating to taxes, deductions, and garnishments
  • Respond to employee inquiries regarding payroll matters
  • Manage payroll staff and assign duties as needed
  • Ensure all payroll transactions are processed accurately and on time
  • Stay up to date with regulations and laws related to payroll, tax, and benefits
  • Prepare various reports for management as needed


  • 5+ years of payroll experience, with at least 2 years in a supervisory role
  • Bachelor's degree in Business, Accounting or related field
  • Knowledge of payroll systems and software, and experience with ADP or similar software
  • Strong analytical and problem-solving skills
  • Excellent communication and interpersonal skills
  • Ability to work in a fast-paced, deadline-driven environment
  • Knowledge of federal, state and local payroll laws and regulations
  • Highly organized and detail-oriented

Salary and Benefits:

  • Competitive salary based on experience
  • Comprehensive health, dental, and vision insurance
  • 401(k) retirement plan with employer match
  • Paid vacation and sick leave
  • Opportunities for professional development and advancement


Looking for a Payroll Supervisor but not sure how to write a job posting that will attract top talent? Creating an effective job posting is essential to engaging with qualified candidates and filling the position quickly. Here are some tips to help you craft the perfect Payroll Supervisor job posting.

Job Title and Overview

The first thing that a candidate sees in a job posting is the title, so make sure it accurately reflects the position you are looking to fill. The title "Payroll Supervisor" is straightforward and easy to understand.

Next, provide an overview of the role, including the primary responsibilities and expectations for the position. This gives candidates an idea of what is expected of them and what they will be doing on a daily basis.

Key Responsibilities

Outline the key responsibilities of the Payroll Supervisor role. This helps candidates understand what they will be doing in the position and what is expected of them.

Some possible responsibilities could include:

  • Process and manage payroll on a timely basis
  • Ensure compliance with all legal and company policies regarding payroll
  • Provide excellent customer service, answering employee questions related to payroll
  • Manage payroll-related projects and initiatives

Qualifications and Skills

Include a list of qualifications and skills necessary for the position. This can include education, experience, certifications or specific skills.

Some possible qualifications and skills could include:

  • Bachelor's degree in Accounting, Finance or a relevant field
  • 3-5 years of experience in payroll or a related field
  • Excellent knowledge of payroll systems and software
  • Strong communication skills and ability to provide excellent customer service
  • Ability to manage and prioritize multiple tasks and projects
  • Experience with project management and process improvement

Company Culture and Benefits

Include information on the company culture and benefits, such as health insurance, paid time off or retirement plans. This helps to showcase your company and what they have to offer to prospective candidates.


Creating a thorough and effective Payroll Supervisor job posting is essential to attracting qualified candidates. Be sure to include key responsibilities, qualifications, and benefits to give candidates a clear understanding of the position and why they should apply.

What is a Payroll Supervisor?

A Payroll Supervisor is a professional responsible for overseeing the payroll and benefits administration of an organization or company. The supervisor ensures all payroll and tax transactions are processed in compliance with local, state, and federal laws.

What are the key responsibilities of a Payroll Supervisor?

  • Supervising the payroll staff and ensuring accuracy and timeliness of payroll processing
  • Tracking employee attendance and monitoring timekeeping systems
  • Maintaining and updating employee payroll records
  • Calculating and processing employee bonuses, overtime pay, and other special payments
  • Generating and distributing employee paychecks and direct deposits
  • Preparing and submitting payroll taxes and other payroll-related reports to government agencies
  • Ensuring compliance with all payroll-related laws and regulations
  • What qualifications should a Payroll Supervisor have?

  • Bachelor's degree in Accounting, Finance, Business Administration or related field
  • At least 5 years of experience in payroll administration and payroll tax processing
  • Strong knowledge of local, state and federal payroll laws and regulations
  • Excellent communication and interpersonal skills
  • Problem-solving and analytical skills
  • Experience with payroll software and systems
  • What are the benefits of hiring a Payroll Supervisor?

    Hiring a Payroll Supervisor can provide a number of benefits to an organization or company, including:

  • Ensuring accurate and timely payroll processing
  • Compliance with local, state, and federal payroll laws and regulations
  • Reduced risk of errors and penalties
  • Efficient management of employee payroll and benefits
  • Improved employee satisfaction and retention
  • What salary range should be considered when creating a Payroll Supervisor job posting?

    The salary range for a Payroll Supervisor varies depending on factors such as location, industry, and experience. According to, the average salary for a Payroll Supervisor in the United States as of August 2021 is $64,500 per year.

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