Procurement Clerk Job Description Template

Procurement clerks play an important role in ensuring that a company's purchasing and procurement processes run smoothly. They are responsible for compiling and maintaining records of materials, supplies and equipment purchased by the company. In this procurement clerk job description template, we outline the key responsibilities and qualifications needed for the role. This template can be used as a guide by employers when creating a job posting or by job seekers looking to understand the expectations of the position.

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Job Summary

A procurement clerk is responsible for assisting with purchasing and procurement operations. The individual in this role will work closely with other members of the procurement team to ensure that all inventory and supplies are ordered and delivered on time.


  • Process purchase orders and requisitions in a timely and accurate manner
  • Track orders and ensure timely delivery to the correct department
  • Ensure that all purchase orders are compliant with company guidelines and procedures
  • Maintain accurate and up-to-date records of all transactions
  • Communicate with vendors and suppliers to ensure the timely delivery of goods and services
  • Assist with inventory management and control
  • Perform other related duties as assigned


  • High school diploma or equivalent
  • Experience in purchasing or procurement preferred
  • Strong attention to detail and accuracy
  • Excellent written and verbal communication skills
  • Ability to work independently and as part of a team
  • Proficiency in Microsoft Office Suite and other relevant software


As a company grows, the need for a procurement clerk becomes essential. A procurement clerk is responsible for providing administrative and clerical support to the procurement department. They maintain records, prepare purchase orders, and communicate with vendors, among others. To find the right candidate for your position, creating a clear and effective procurement clerk job posting is critical. This article will provide a step-by-step guide on how to create a procurement clerk job posting.

Step 1: Title

The job title should be clear and concise, indicating the specific role the candidate will be applying for. The job title for a procurement clerk could be “Procurement Clerk” or “Purchasing Clerk.”

Step 2: Job Summary

The opening paragraph should provide a brief description of the company and the essential duties and responsibilities of the procurement clerk position. This will allow potential candidates to determine if they have the necessary skills and experience to apply for the position.

  • Provide administrative and clerical support to the procurement department
  • Maintain records, prepare purchase orders, and communicate with vendors
  • Step 3: Requirements

    Be precise on what requirements the candidate should have to qualify for the position. In this case, check the skills, education, and experience that are required for a procurement clerk. This is also an excellent opportunity to include any certifications or qualifications.

  • Associate Degree in Business Administration or related field
  • 1-2 years of experience in a procurement or purchasing position
  • Strong organizational and communication skills
  • Familiarity with procurement processes and procedures
  • Step 4: Job Duties

    Outline the tasks and responsibilities that come with the procurement clerk position. This should be a comprehensive list that details what the candidate will be doing in their role.

  • Create and maintain supplier relationships
  • Coordinate with other departments to ensure goods and services are procured in a timely manner
  • Prepare and process purchase orders and confirmations
  • Organize and maintain purchasing records, including supporting documentation
  • Work with vendors to resolve issues related to orders or invoices
  • Perform regular inventory checks and report discrepancies to the procurement manager
  • Step 5: Application Information

    Provide candidates with clear instructions on how to apply for the position and what materials they need to submit. This should include the application deadline, where to submit their materials, and any specific requirements for their submission.

  • Please submit your cover letter, resume, and references to [insert application link or email].
  • Applications must be submitted by [insert deadline date and time].
  • Conclusion

    Creating a procurement clerk job posting can be a daunting task, but following these steps can make it easier. Be concise and clear in your language, and provide a comprehensive overview of the position. By doing so, you will attract the right candidates and fill your company’s procurement clerk position with the right person for the job.

    What does a Procurement Clerk do?

    A procurement clerk is responsible for overseeing the purchase of goods and services that a business may require to operate effectively. This includes performing routine administrative tasks and maintaining records of all procurement transactions. Some of the typical responsibilities include comparing prices of various vendors, preparing purchase orders, and monitoring inventory levels to ensure timely delivery of goods.

    What are the qualifications required for a Procurement Clerk?

  • A degree in Business Administration or any related field is preferred.
  • At least 1 year of experience working in a procurement role.
  • Excellent communication skills, both written and verbal.
  • Strong interpersonal skills with the ability to build and maintain relationships with suppliers and vendors.
  • An analytical mind with an eye for detail.
  • What should I include in a Procurement Clerk job posting?

  • A brief overview of your company’s mission and vision.
  • An overview of the Procurement Clerk job duties and responsibilities.
  • The desired qualifications and experience required for the position.
  • The salary range and benefits offered.
  • Any other relevant details that would attract the right candidates to apply.
  • What is the typical salary range for a Procurement Clerk?

    The average salary range for a Procurement Clerk is between $35,000 to $45,000, depending on the level of experience and location.

    How do I find the right candidates to apply for the job?

    Posting your job on various online job boards, including LinkedIn, Glassdoor, and Indeed can help you reach candidates who are actively seeking Procurement Clerk positions. Additionally, you can post the job opportunity on your company website and social media pages to reach a wider network.

    What are the necessary steps to hire a Procurement Clerk?

  • Create an attractive and detailed job posting.
  • Review resumes and conduct phone interviews.
  • Invite the top candidates for an in-person interview.
  • Complete any necessary pre-employment screenings.
  • Make a job offer to the most qualified candidate.
  • Complete any necessary paperwork, including an employment contract.
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