Project Scheduler Job Description Template

The Project Scheduler plays a vital role in ensuring the successful completion of projects within a specified time frame. They are responsible for creating and maintaining project schedules, coordinating with stakeholders, and identifying and mitigating potential project risks. This job description template provides an outline of the typical responsibilities and requirements for a Project Scheduler, making it easier for organizations to find qualified candidates for this important role.

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Job Summary:

The Project Scheduler is responsible for creating and maintaining project schedules in order to ensure that projects are completed on time and within budget. This individual will work closely with project managers and team members to develop project plans and identify potential risks and constraints.

Key Responsibilities:

  • Develop and maintain project schedules using project management software
  • Collaborate with project managers and team members to develop project plans
  • Identify and analyze potential risks and constraints that may impact project schedules
  • Recommend strategies to resolve scheduling conflicts and adjust schedules accordingly
  • Communicate schedule updates to project managers and team members on a regular basis
  • Provide support to project managers and team members in managing project schedules
  • Assist in the development of project tracking and reporting tools


  • Bachelor's degree in project management, business administration, or a related field
  • Minimum of 3 years of experience in project scheduling
  • Proficient in project management software such as Microsoft Project
  • Strong analytical, problem-solving, and communication skills
  • Ability to work collaboratively with cross-functional teams
  • Knowledge of project management methodologies and best practices

Working Conditions:

  • Full-time position, Monday to Friday
  • Office environment
  • May require occasional overtime and travel


Project schedulers are professionals responsible for creating and managing schedules for various projects in different industries. They ensure that projects are completed successfully within the allocated time frame and budget. If you are looking to hire a project scheduler, creating a job posting that attracts top talent is crucial.

Job Title and Summary

The job title should be specific and reflect the duties of the position. It should also be attention-grabbing to attract the right candidates. A suitable project scheduler job title could be “Project Scheduler - Ensure timely completion of projects”. In the job summary, you should provide a brief overview of the role and responsibilities, such as:

  • Creating project schedules
  • Identifying critical paths and milestones
  • Regularly updating and monitoring progress
  • Communicating and collaborating with cross-functional teams.

Qualifications and Requirements

List the required qualifications and experience for the job. These may include:

  • Bachelor’s degree in a related field such as engineering, business or project management
  • 2+ years of experience in project scheduling
  • Proficiency in scheduling tools such as Microsoft Project, Primavera or Smartsheet
  • Strong communication and collaboration skills
  • Ability to identify and manage changes in project schedules


Provide a detailed list of the tasks and responsibilities of the project scheduler. It may include:

  • Creating and maintaining project schedules
  • Identifying and managing potential scheduling conflicts and delays
  • Collaborating closely with cross-functional teams to ensure timely project completion
  • Communicating clearly with team members, stakeholders, and management regarding project progress and updates
  • Proactively identifying and managing risks and changes in project schedules
  • Generating reports and presenting them to management as required

Company Information

Provide information about your company and its culture, vision, and values. This will help potential candidates gain insight into your organization and decide whether they want to apply.

Include information such as:

  • Company history and mission statement
  • Company size and location
  • Key products, services or projects
  • Company culture and values


Your job posting should be informative and persuasive, and it should make it clear why your company is a great place to work. Ensure that the job posting is free from grammatical and spelling errors and provides accurate and clear information. Follow these tips to create a compelling job posting for your next project scheduler.

Frequently Asked Questions on Creating Project Scheduler Job Posting

  • What is a Project Scheduler?

    A Project Scheduler is responsible for developing and maintaining project schedules to ensure timely completion of tasks and projects. They work closely with project managers, team members, and stakeholders to monitor progress, update schedules, and implement changes as necessary.

  • What are some key skills required for a Project Scheduler?

    To become a successful Project Scheduler, you need to have excellent organizational, communication, and time-management skills. You should also be proficient in project management software, have experience in scheduling and coordinating multiple projects, and possess a strong attention to detail.

  • What are the typical responsibilities of a Project Scheduler?

    A Project Scheduler is responsible for creating and maintaining project schedules, updating task lists, identifying risks and constraints, communicating with stakeholders, analyzing project data to ensure timely completion, researching and implementing project management best practices, and using project management software to manage schedules.

  • What are some common qualifications for a Project Scheduler?

    Typically, a Project Scheduler will have a degree in project management, business administration, or a related field. They may have experience working in project coordination, scheduling, or management. Additionally, they should have excellent communication skills, be detail-oriented, and have experience using project management software.

  • What should I include in a Project Scheduler job posting?

    A Project Scheduler job posting should include the job title, responsibilities, qualifications, and requirements, as well as the location, pay rate, and hours. You should also mention any additional benefits or perks that come with the position, such as vacation time, health benefits, or retirement plans.

  • What are some tips for creating a successful Project Scheduler job posting?

    Some tips for creating a successful Project Scheduler job posting include being specific about the job responsibilities, qualifications, and requirements; using keywords to attract qualified candidates; including a salary range; and highlighting the benefits and perks of the position.

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