Proposal Coordinator Job Description Template

The Proposal Coordinator plays a crucial role in managing proposal development processes by coordinating various teams and ensuring the timely submission of proposals. This job description template outlines the key responsibilities expected from a Proposal Coordinator, including organizing proposal materials, reviewing proposal guidelines, and ensuring compliance with requirements. Candidates for this role should possess excellent communication and project management skills to effectively lead proposal development efforts.

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Position Summary

The Proposal Coordinator plays a critical role in coordinating and managing the proposal process for the company.

Primary Responsibilities

  • Manage proposal projects from initiation to completion
  • Develop proposal schedules and manage timelines to ensure on-time delivery
  • Coordinate with internal teams to gather required information for proposals
  • Collaborate with external partners and vendors to source information needed for proposals
  • Review and edit proposals for accuracy and completeness
  • Track and report on proposal progress to stakeholders

Skills and Qualifications


  • Excellent project management skills
  • Strong attention to detail and ability to multi-task
  • Exceptional communication and collaboration skills
  • Proficient in Microsoft Office suite and proposal management software


  • Bachelor's degree in business or related field
  • Minimum of 2 years of experience in proposal management
  • Experience in government or commercial proposal management preferred


Looking to hire a Proposal Coordinator? With the right job posting, you can attract the right candidates for your company. A Proposal Coordinator is a key member of the marketing and business development teams. He or she is responsible for managing the proposal process, ensuring timely and high-quality submissions. Here are some tips on how to create a Proposal Coordinator job posting:

Job Title and Summary

The first step is to create a job title that accurately reflects the job duties. In the case of a Proposal Coordinator, the job title should include the words "Proposal" and "Coordinator." A sample job title could be "Proposal Coordinator, Marketing and Business Development."

The next step is to create a job summary that outlines the key responsibilities of the role. A sample job summary could include the following:

  • Manage the proposal process from start to finish, ensuring adherence to deadlines and quality standards
  • Coordinate with internal and external stakeholders to gather information and develop proposal responses
  • Develop and maintain a library of proposal content, templates, and graphics
  • Conduct research to support proposal development, including market and competitor analysis
  • Track proposal metrics and provide regular updates to management

Qualifications and Skills

The next section should outline the minimum qualifications and preferred skills for the job. A sample list could include:

  • Bachelor's degree in marketing, business, communications, or related field
  • 2+ years of experience in proposal coordination, marketing, or related field
  • Excellent written and verbal communication skills
  • Strong project management skills, including attention to detail and ability to manage multiple deadlines
  • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
  • Experience with proposal management software or platforms

Culture and Values

This section is an opportunity to communicate your company's culture and values. This can help attract candidates who share your company's mission and vision. For example, you could include statements like:

  • We value collaboration and teamwork
  • We are committed to delivering high-quality work to our clients
  • We strive for continuous improvement and innovation
  • We celebrate diversity and inclusivity in our workplace

Application Process

Finally, be sure to include instructions on how to apply for the job. This could include details like:

  • Deadline for application submission
  • Contact person for questions and inquiries
  • Requirements for CV, cover letter, and other supporting documents
  • Details on interviews and recruitment process


An effective Proposal Coordinator job posting can help you attract the right candidates for your company. By clearly outlining the key responsibilities, qualifications, and company culture, you can ensure that you find the best person for the job.

Frequently Asked Questions on Creating Proposal Coordinator Job Posting

Creating a job posting for the position of Proposal Coordinator can be a daunting task. The person you are looking for to fill this position will be a key player in your organization's success. Here are some frequently asked questions to provide you with insights on your journey:

What is the role of a Proposal Coordinator?

  • A proposal coordinator oversees the creation and submission of proposals.
  • What are the qualifications of a Proposal Coordinator?

  • Typically, a bachelor's degree in English, Marketing, Communications or related field is required. At least two years of experience in proposal writing or project coordination is needed.
  • What are the key responsibilities of a Proposal Coordinator?

  • Prepare and manage RFPs, RFIs, and other project proposals.
  • Collaborate with team members to ensure timely submission of proposals.
  • Create and maintain proposal templates and databases.
  • Proofread and edit proposals for accuracy and consistency.
  • Ensure all proposals comply with the organization's guidelines and standards.
  • What are the key skills required for a Proposal Coordinator?

  • Strong writing, editing, and proofreading skills
  • Excellent communication and collaboration skills
  • Ability to work under tight deadlines and manage multiple projects at once
  • Attention to detail and accuracy
  • What should be included in the job posting for a Proposal Coordinator?

  • Job title and summary of the position
  • Responsibilities and duties
  • Qualifications and required experience
  • Key skills
  • Company culture and benefits
  • What are the common mistakes to avoid when creating a job posting for a Proposal Coordinator?

  • Being too generic with the job description
  • Over-emphasizing qualifications and not enough emphasis on key skills
  • Failure to mention company culture and benefits
  • Creating a job posting for a Proposal Coordinator is an important and critical process. By asking these key questions, you will be able to attract the best qualified candidates and ensure that you hire the right person for the job.

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