Proposal Manager Job Description Template

The Proposal Manager plays a critical role in the success of a company's business development efforts. As the key point of contact and coordinator for all proposal activities, the Proposal Manager oversees the development and submission of proposals in response to Requests for Proposals (RFPs) and other opportunities. This job description template outlines the essential skills, qualifications, and responsibilities required for this important position.

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Job Overview

Our company is looking for a skilled proposal manager who will be responsible for managing the proposal process from start to finish. The ideal candidate must have excellent communication skills, strong attention to detail, and experience in managing complex proposal projects. The proposal manager will work closely with cross-functional teams to ensure proposals are compelling, accurate, and timely delivered to clients.

Key Responsibilities

  • Lead the proposal process and manage proposal activities from RFP release to proposal submission
  • Create and manage the proposal schedule, timeline, and deliverables ensuring adherence to deadlines
  • Collaborate with cross-functional teams to develop proposals that meet client needs
  • Coordinate proposal reviews, edits, and revisions to ensure accuracy, completeness, and compliance
  • Conduct proposal debrief sessions to gather feedback and identify opportunities for improvement
  • Prepare and submit proposals using the required formats and templates
  • Track proposal metrics to evaluate proposal performance, win rate, and identify opportunities for improvement
  • Maintain a proposal library of reusable content, past proposals, and best practices

Required Skills

  • Bachelor's degree in Business, Marketing, Communications, or related field
  • 5+ years of experience in proposal management, business development, or related field
  • Excellent written and verbal communication skills
  • Strong project management skills and ability to manage multiple projects simultaneously
  • Exceptional attention to detail and ability to ensure proposal accuracy, completeness, and compliance
  • Ability to work under tight deadlines and manage competing priorities
  • Proficiency with MS Office Suite and proposal management software


  • Competitive salary
  • Medical, dental, and vision insurance
  • 401k retirement plan with company match
  • Paid time off and holidays
  • Career development opportunities


As a company looking to hire a Proposal Manager, it's important to effectively communicate the requirements and responsibilities of the role in the job posting. In this article, we'll outline the key elements to include in a Proposal Manager job posting.

Job Title and Summary

The first thing that job seekers will see when browsing job postings is the job title and summary. Make sure your title clearly states that you are looking for a Proposal Manager. In the summary, provide a brief overview of what the role entails.

  • Job Title: Proposal Manager
  • Summary: We are seeking an experienced Proposal Manager to join our team. The ideal candidate will have a proven track record of managing complex proposal processes and the ability to work with cross-functional teams.
  • Key Responsibilities

    Clearly outline the main responsibilities of the Proposal Manager role. This will help potential candidates understand what the job entails and decide if they are a good fit for the position.

  • Lead and manage the proposal process from start to finish
  • Collaborate with cross-functional teams to develop and implement proposal strategies
  • Develop high-quality proposal content that reflects the company's message and capabilities
  • Ensure proposals are submitted on time and in compliance with requirements
  • Build relationships with key internal and external stakeholders
  • Required Skills and Qualifications

    List the required skills and qualifications for the Proposal Manager role. This will help candidates understand what they need to bring to the table in order to be considered for the position.

  • Bachelor's degree in marketing, business, or related field
  • Minimum of 5 years of experience in proposal management
  • Excellent project management and organizational skills
  • Strong written and verbal communication skills
  • Ability to work under tight deadlines and manage competing priorities
  • Company Information

    Include some information about your company and its culture. This will give job seekers an idea of what it's like to work for your organization and help attract top talent.

  • Provide a brief overview of your company's history, mission, and values
  • Share any awards or recognition your company has received
  • Describe your company culture and what makes it a great place to work
  • Conclusion

    By including these key elements in your Proposal Manager job posting, you will be able to effectively communicate the requirements and responsibilities of the role to potential candidates. This will help you attract top talent and find the right person for the job.

    Frequently Asked Questions on Creating Proposal Manager Job Posting

    What is a proposal manager job?

    A proposal manager is responsible for developing and submitting bids and proposals to potential clients. The job requires overseeing the entire proposal process, including coordinating with multiple departments, reviewing proposal content, and ensuring deadlines are met.

    What skills are essential for a proposal manager job?

  • Strong project management skills
  • Excellent communication and interpersonal skills
  • Ability to work well under pressure and meet tight deadlines
  • Attention to detail
  • Ability to learn and use proposal management software and other tools
  • What qualifications are required for a proposal manager job?

    Most proposal manager positions require a Bachelor's degree in business administration, marketing, or a related field. Additionally, relevant work experience in proposal writing and management is preferred. Depending on the industry, experience in specific areas such as government contracting or technical writing may also be required.

    What are the primary duties of a proposal manager?

  • Leading the proposal development process
  • Collaborating with team members on proposal content and strategies
  • Ensuring proposals meet requirements and standards
  • Managing proposal schedules and deadlines
  • Providing guidance and support to proposal team members
  • How can I make my proposal manager job posting stand out?

    Include specific details about the job responsibilities, qualifications, and the company culture to attract qualified candidates. Highlight any unique benefits that your company offers such as professional development opportunities, flexible scheduling, or generous vacation time.

    What should I avoid when creating a proposal manager job posting?

    Avoid generic job descriptions that don't provide enough information on the specific requirements and duties of the position. Also, avoid using biased language that could discourage diverse candidates from applying.

    How can I promote diversity and inclusion in my proposal manager job posting?

    Use inclusive language and avoid gendered and racial stereotypes in the job posting. Emphasize the company's commitment to diversity and inclusion and provide a welcoming environment for all candidates. Consider posting the job on diversity job boards or social media groups.

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