Proposal Specialist Job Description Template

The Proposal Specialist job description template is a document that outlines the roles and responsibilities of a professional who is responsible for handling client proposals. The Proposal Specialist is expected to work closely with the sales team to analyze potential clients' requirements, create proposals, and ensure timely submission. The template defines the general requirements for the role, including educational qualifications, key skills, and experience. It provides a ready-to-use framework for drafting a compelling job description that will attract the right candidates.

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We are currently seeking a highly motivated and detail-oriented Proposal Specialist to join our team. The Proposal Specialist will be responsible for leading the development and submission of high-quality proposals in response to customer requests for proposals (RFPs) and requests for information (RFIs).


  • Lead the proposal development process from receipt of RFP/RFI through submission
  • Collaborate with stakeholders to gather proposal content and ensure compliance with RFP/RFI requirements
  • Craft compelling proposal narratives that effectively communicate our company's strengths and differentiators
  • Develop graphics and other visual aids to enhance proposal messaging
  • Manage multiple proposals simultaneously and prioritize work to ensure timely delivery
  • Ensure quality of written and designed proposal materials, including overall appearance, completeness, and accuracy of content
  • Act as the primary point of contact for proposal-related questions and issues
  • Contribute to the continued improvement of the proposal development process and tools


  • Bachelor's degree in a related field
  • 3+ years of experience in proposal development, preferably in a B2B environment
  • Experience using proposal management software (e.g. Qvidian, Proposify) and MS Office suite
  • Strong project management and organizational skills with the ability to manage multiple deadlines and prioritize work effectively
  • Excellent writing, editing, and proofreading skills with strong attention to detail
  • Experience with graphic design and visual aids
  • Ability to work collaboratively with cross-functional teams and build strong relationships with stakeholders
  • Experience with government contracting and procurement processes (preferred)

Interested candidates please submit a cover letter, resume, and writing samples.


A Proposal Specialist is a person responsible for creating proposals, presentations, and other documents that are essential for a company's success. They work with the sales team, management, and other departments to develop effective proposals that match the client's needs and preferences. Writing a job posting for a Proposal Specialist can help attract qualified candidates who are experienced in proposal writing and communication skills.

Job Title

When creating a job posting, it is essential to use an appealing job title that accurately describes the role. You can use various titles such as Proposal Specialist, Proposal Writer, or Business Proposal Specialist, depending on your organization's preference.

Job Description

The job description is the most crucial element of a job posting. It must be brief, clear, and descriptive to help candidates determine if they're the right fit for the job. The description should highlight the essential responsibilities, qualifications, and skills required for the position. Some of the crucial aspects to include in a Proposal Specialist job description include:

  • Develop and create customized proposals that align with the company's business goals
  • Collaborate with the sales team, project managers, and other departments to gather necessary information and data for proposal development
  • Research and analyze client industries, competitors, and market trends to create proposals that stand out
  • Review and edit proposals to ensure they meet the company's standards and client requirements
  • Ensure timely delivery of proposals to clients and follow up after submission
  • Keep abreast of changes in proposal formats and document management software

Qualifications and Skills

Every job posting requires qualifications and skills to help candidates know what's expected of them. For Proposal Specialist, the minimum education requirement is a Bachelor's degree in Communication, Marketing, Business or related fields. Besides education, some of the key skills required in a Proposal Specialist includes:

  • Excellent communication, presentation, and writing skills
  • Strong research and analytical skills
  • Ability to meet deadlines and manage multiple projects efficiently
  • Proficient with MS Office and other document management software
  • Experience in proposal writing, business development, or marketing-related fields

Compensation and Benefits

Compensation and benefits are essential elements of a job posting. They can motivate candidates to apply for the position and give an idea of what to expect. When listing compensation and benefits, it's essential to be specific and highlight what makes the company stand out. Some of the benefits that can attract candidates include:

  • Competitive salary based on experience and skills
  • Health, dental, and vision insurance
  • 401(k) retirement plan with a company match
  • Flexible working hours or remote work options
  • Paid time off, holidays, and sick leave
  • Training and development opportunities


Creating a compelling Proposal Specialist job posting can help attract top talent who are skilled and experienced in proposal writing, communication and research. Ensure that the job description, qualifications, and skills, compensation and benefits are accurate and specific to give candidates a clear idea of what to expect. Finally, post the job on relevant job boards and social media sites to reach a wider audience.

What is a Proposal Specialist?

A Proposal Specialist is someone who is responsible for coordinating and managing the proposal process for a company. This includes gathering information, writing proposals, and ensuring proposals are submitted on time.

What are the qualifications for a Proposal Specialist?

  • A minimum of a bachelor's degree in a related field
  • Experience in proposal development and project management
  • Excellent writing and communication skills
  • Ability to work well under pressure and meet deadlines
  • What are the key responsibilities of a Proposal Specialist?

    The key responsibilities of a Proposal Specialist may include:

  • Collaborating with team members to develop and write proposals
  • Gathering and analyzing data to support proposal development
  • Leading the proposal development process from start to finish
  • Ensuring proposals are submitted on time and meet all necessary requirements
  • What are some desirable skills for a Proposal Specialist?

  • Excellent organization and time management skills
  • Ability to work independently and as part of a team
  • Attention to detail and accuracy
  • What industries require Proposal Specialists?

    Many industries require Proposal Specialists, including:

  • Construction
  • Government contracting
  • Information technology
  • Healthcare
  • What salary can a Proposal Specialist expect?

    The salary for a Proposal Specialist can vary depending on experience, location, and industry. However, according to Glassdoor, the average salary for a Proposal Specialist in the United States is $63,000 per year.

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