Purchasing Coordinator Job Description Template

The role of a purchasing coordinator is to oversee the buying process of a company, ensuring that products and services are procured at the best possible prices and within the set budget. They work closely with suppliers and internal stakeholders to understand their needs and requirements, negotiate contracts, and manage inventory levels. A good purchasing coordinator is detail-oriented, organized, and a strong communicator who can maintain positive relationships with both vendors and colleagues.

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Job Summary

The Purchasing Coordinator will be responsible for ensuring that the company has the necessary supplies, materials, and equipment to effectively operate. They will coordinate with suppliers, vendors, and personnel within the company to ensure that orders are fulfilled in a timely and cost-effective manner.

Essential Duties and Responsibilities

  • Research potential suppliers and vendors
  • Negotiate supplier contracts and pricing
  • Track inventory and order supplies as needed
  • Work with department heads to determine their purchasing needs
  • Ensure all purchase orders are completed accurately and in a timely manner
  • Monitor supplier performance and address any issues that arise
  • Participate in the selection of new suppliers as needed
  • Maintain accurate records of all purchasing activities
  • Assist with other duties as assigned


  • Bachelor's degree in business, supply chain management, or related field preferred
  • At least 2 years of experience in purchasing, procurement, or related field
  • Strong negotiation, communication, and organizational skills
  • Ability to prioritize tasks and work with minimal supervision
  • Proficiency in Microsoft Office and purchasing software
  • Knowledge of supply chain management principles
  • Familiarity with industry regulations and compliance standards

Physical Demands

The Purchasing Coordinator will be required to sit, stand, walk, and occasionally lift and/or move up to 25 pounds.


Creating a job posting for a purchasing coordinator can be a daunting task, but it is a crucial step in the hiring process. This article will guide you through the process of creating a job posting for a purchasing coordinator.

Job Description

The first step in creating a job posting is to write a clear and concise job description. This should include the responsibilities of the purchasing coordinator, such as:

  • - Coordinating the purchasing process from start to finish
  • - Developing and implementing purchasing policies and procedures
  • - Maintaining relationships with vendors and suppliers
  • - Tracking and analyzing purchasing data to make informed decisions
  • - Negotiating prices and contracts with vendors
  • It is also important to mention any specific qualifications or requirements for the position, such as:

  • - Bachelor's degree in business, supply chain management, or a related field
  • - Minimum of 3 years of experience in purchasing or supply chain management
  • - Strong communication and negotiation skills
  • - Familiarity with purchasing software and tools
  • - Ability to work under pressure and meet deadlines
  • Company Information

    Including information about your company in the job posting can help attract applicants who are a good fit for your organization. This could include:

  • - The company's mission and values
  • - The company's size and industry
  • - The company's culture and work environment
  • - Benefits and perks of working for the company
  • Application Instructions

    Finally, be sure to include clear instructions for applicants on how to apply for the position. This could include:

  • - Where to send their resume and cover letter
  • - Any additional materials you want them to submit (e.g. work samples)
  • - The deadline for applications
  • - Contact information for any questions or concerns
  • Conclusion

    By following these steps, you can create a job posting that attracts qualified candidates and helps streamline the hiring process for your organization.

    What should I include in a Purchasing Coordinator job posting?

    A well-written Purchasing Coordinator job posting should include a job title, job summary, job responsibilities, job requirement, required qualifications, and required experience, as well as information on who the successful candidate will report to, what they will work on, and what the team or department structure looks like. Try to make the job posting informative enough to attract the best candidates, but also brief enough so potential applicants can quickly digest key details.

    What are the important skills and experience for a Purchasing Coordinator job?

    A Purchasing Coordinator job requires candidates to have a set of skills, such as excellent organizational, communication, and negotiation abilities, familiarity with industry-specific software or technology, experience in project management, and creative problem-solving skills. Some typical required experience can be: experience in sourcing goods and services, experience with contracts or supplier management, strong data analysis experience, and experience in procurement processes.

    What is the expected salary for a Purchasing Coordinator?

    Salary for a Purchasing Coordinator can vary depending on the job market, industry, location, and type of company. The average salary of a Purchasing Coordinator in the US ranges from $40k to $70k, depending on the level of experience and the type of company.

    What are the education and certification requirements for a Purchasing Coordinator job?

    While a Bachelor's degree in business, finance, or a related field is preferred, it is not always required to become a Purchasing Coordinator. Typically, more weight is given to experience and certifications relevant to the industry. Some of the certifications that employers look for in a Purchasing Coordinator include Certified Professional in Supply Management (CPSM), Certified Purchasing Manager (CPM), or Certified Supply Chain Professional (CSCP).

    How can I promote diversity and inclusion in my Purchasing Coordinator job posting?

    Diversity and inclusion are critical for a company to create an equitable workplace environment. To promote diversity and inclusion in your job posting, try to use gender-neutral language, avoid the use of discriminatory terms or requirements, and showcase the organization’s values regarding diversity and inclusion. You can also add a diversity statement to the bottom of the job posting that encourages diversity of all kinds in the workplace.

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