Real Estate Assistant Job Description Template

Looking for a Real Estate Assistant to support the daily operations of a busy real estate office? This job description template can help you attract the most qualified candidates to your job opening. A Real Estate Assistant works closely with agents and brokers, and performs administrative tasks to ensure a smooth and successful operation. Read on to learn more about the key requirements and responsibilities for this critical role in the real estate industry.

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Job Summary

We are seeking a highly organized and detail-oriented Real Estate Assistant to support our agents and help streamline our daily operations. Our ideal candidate has experience working in the real estate industry, a knack for problem-solving, and exceptional communication skills.


  • Provide administrative support to real estate agents
  • Coordinate and schedule property showings and open houses
  • Assist with paperwork and transaction coordination
  • Prepare and distribute marketing materials and promotional items
  • Answer phone calls, respond to emails, and handle client inquiries
  • Maintain accurate and up-to-date client databases and files
  • Assist with social media and online marketing efforts
  • Perform other duties as assigned


  • High school diploma or equivalent
  • Experience working in the real estate industry
  • Proficient in Microsoft Office Suite and Google Workspace
  • Excellent organizational and time management skills
  • Strong attention to detail and accuracy
  • Ability to multitask and work efficiently in a fast-paced environment
  • Excellent communication and interpersonal skills
  • Familiarity with social media and online marketing platforms

If you are a proactive problem-solver with a passion for real estate, we encourage you to apply.


Are you in need of a Real Estate Assistant? If so, crafting an effective and compelling job posting can help attract the right candidates.

Job Title and Responsibilities

The first step in creating a Real Estate Assistant job posting is to carefully choose the job title and outline the responsibilities of the position. A title such as “Real Estate Administrative Assistant” or “Real Estate Operations Assistant” can be used to accurately describe the duties this role may entail:

  • Supporting real estate agents with listing coordination and transaction management
  • Assisting with lead generation and lead management
  • Providing excellent customer service and responding to inquiries from clients and customers
  • Managing calendars, scheduling appointments, and coordinating meetings
  • Performing general administrative tasks, such as data entry and document management
  • Conducting market research and providing insights on real estate trends and developments

Qualifications and Skills

Next, it is important to list out the qualifications and skills necessary to be successful in this role. The requirements for a Real Estate Assistant may vary depending on the specific job and company, but some common desired qualifications and skills include:

  • Prior experience in administrative support, preferably in the real estate industry
  • Complete understanding of MLS, such as CARMLS or MLSListings
  • Proficiency in Microsoft Office Suite and other operation software/tools
  • Strong communication and interpersonal skills
  • Attention to detail and strong organizational skills
  • Ability to work independently and as part of a team
  • Background in marketing, sales, or customer service – a plus.

Company Culture and Benefits

It is also important to highlight your company culture and the benefits of working with you. This can help attract candidates who are a good fit for your organization and are interested in the opportunities you offer. Some examples of benefits to include are:

  • Competitive salary and benefits package
  • Paid vacation and sick leave
  • Flexible schedule or working arrangements
  • Opportunities for career advancement and professional development
  • Friendly, supportive, and team-oriented work environment


By creating a well-crafted Real Estate Assistant job posting, you can attract the right candidates to help support your real estate business. Remember to clearly outline the job responsibilities, list the necessary qualifications, and highlight the benefits of working with your organization.

What qualifications should I look for in a Real Estate Assistant?

A Real Estate Assistant should have experience in the real estate industry, knowledge of legal and ethical protocols, excellent communication skills, proficiency in handling confidential information, and the ability to multitask and prioritize tasks efficiently.

What should I include in the job description?

Your job description should include the job title, a brief overview of responsibilities, qualifications required, expected work hours, salary range, and benefits offered by the company.

What tasks can a Real Estate Assistant perform?

  • Conduct market research and analysis
  • Communicate with clients and other real estate professionals via phone, email, and in-person
  • Organize and maintain client and property files
  • Schedule property showings and open houses
  • Prepare and distribute marketing materials and listings
  • Assist in negotiations and closing transactions
  • What software knowledge should a Real Estate Assistant have?

    A competent Real Estate Assistant should be familiar with customer relationship management (CRM) software, electronic signature software, and commonly used office suite programs such as Microsoft Office or Google Suite.

    Do I need to provide training for a Real Estate Assistant?

    While it is beneficial if a candidate has experience in the real estate industry, it is always recommended to provide training specific to your company's protocols and procedures. This will ensure that your new hire is able to provide services efficiently and effectively.

    Is it necessary to have a licensed Real Estate Assistant?

    No, a licensed Real Estate Assistant is not necessary. However, having a licensed assistant can be advantageous as they can legally perform more tasks and provide a wider range of services.

    Can a Real Estate Assistant work remotely?

    Yes, a Real Estate Assistant can work remotely. However, in-person communication is sometimes necessary, particularly when showing properties or attending meetings.

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