Registration Clerk Job Description Template

The Registration Clerk job description template outlines the essential tasks and responsibilities of a Registration Clerk. This position requires an individual who has excellent communication, organizational, and customer service skills. The Registration Clerk is responsible for handling patient registration, scheduling appointments, verifying insurance information, and maintaining accurate patient records. If you are interested in applying for this position, this job description template will provide you with a clear understanding of the key requirements and expectations for the role.

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Job Description

A Registration Clerk is responsible for conducting pre-admissions and admissions of patients, obtaining accurate demographic and insurance information, and assigning unique identification numbers to new patients. The clerk will be working in a hospital, clinic, or any other healthcare facility.


  • Register and admit patients to the facility following established policies and procedures.
  • Collect and accurately record all required demographic and insurance information.
  • Provide patients with information about their rights and responsibilities, admission processes, and regulations related to financial obligations.
  • Verify insurance information and coverage, and confirm that all authorizations and referrals are obtained and documented.
  • Obtain signatures and necessary documents from patients, including consent forms, privacy notices, and medical history questionnaires.
  • Assign unique identification numbers to patients and maintain accurate records in computer systems and/or paper-based files.
  • Answer incoming calls, respond to patient inquiries and provide excellent customer service at all times.
  • Coordinate admission times and bed assignments with other departments.
  • Work closely with nursing, physician, and other healthcare staff to ensure efficient and effective patient flow.
  • Prepare reports and other administrative tasks as needed.


  • High school diploma or equivalent required, associate degree or higher preferred.
  • Prior experience in registration or admissions in a healthcare setting preferred.
  • Familiarity with medical terminology, insurance plans, and healthcare regulations.
  • Excellent communication skills, both verbal and written.
  • Strong attention to detail and accuracy in data entry.
  • Ability to work in a fast-paced, high-stress environment.
  • Proficient in basic computer skills and knowledge of electronic medical record systems.
  • Ability to work flexible schedules, including weekends and holidays.


Registration Clerks are responsible for processing registrations and admissions of customers or patients in various industries such as healthcare, hospitality, and events. Hiring the right Registration Clerk with the right skill set can help streamline the registration process and improve customer experience. In this article, we will guide you on how to create a Registration Clerk Job Posting that will attract the best candidates.

Job Title and Summary

The first step to creating a job posting is to choose a title that accurately describes the job's responsibilities. The title should be followed by a brief summary that highlights the primary role of the job.

  • Job Title: Registration Clerk
  • Summary: We are looking for a thorough Registration Clerk to manage our medical facility's patient registration process efficiently, ensuring accuracy and timeliness.


The job responsibilities section should list the main tasks the candidate will be responsible for if they are hired. This is an opportunity to communicate what is expected of the candidate and helps set the expectations for the role.

  • Process patient or customer registrations and admissions
  • Verify patient or customer information and ensure accuracy of data entered into the system
  • Schedule appointments as required
  • Answer inquiries and provide assistance to patients or customers
  • Maintain records and files updated with new information


The qualifications section outlines the experience and knowledge the applicant should have to perform the job's responsibilities competently.

  • Proven experience as a Registration Clerk or similar role
  • Excellent organizational and multitasking abilities
  • Strong data entry skills with attention to detail
  • Experience with electronic medical records (EMR) systems preferred
  • Excellent customer service and communication skills

Education and Certifications

The Education and Certifications section outlines the minimum qualifications the candidate should possess, such as a high school diploma or GED equivalent. The section can also include any certifications that the candidate must hold, such as Certified Registration Specialist.

  • High school diploma, GED, or equivalent
  • Certification in medical billing and coding preferred

Work Environment

The Work Environment section describes the work environment the candidate will be working in and any conditions or requirements necessary, such as long periods of standing or prior experience in a medical facility.

  • Fast-paced environment, often with long periods of standing
  • Ability to work well under pressure
  • Prior experience in a medical facility preferred


Creating a Registration Clerk Job Posting requires a thorough understanding of the job responsibilities and qualifications required. Communicating the expectations accurately in a job posting will attract qualified candidates and help the hiring process move smoothly. By following the guidelines provided in this article, you will be able to create an impactful and effective registration clerk job posting that can help you find the right candidate to join your team.

FAQs on Creating Registration Clerk Job Posting

  • What is a Registration Clerk?

    A Registration Clerk is responsible for processing patient registrations in healthcare facilities and collecting patient information such as personal information, health insurance information, and medical histories.

  • What are the key qualifications required for a Registration Clerk?

    The key qualifications for a Registration Clerk include a high school diploma or GED, good communication and organizational skills, excellent customer service skills, and knowledge of medical terminology and insurance policies.

  • What should be included in a Registration Clerk job posting?

    A Registration Clerk job posting should include a job title, job description, job requirements, job responsibilities, salary range, location, and company information. It should also include contact information for job seekers to apply.

  • What are some best practices for writing a Registration Clerk job posting?

    Some best practices for writing a Registration Clerk job posting include being specific and clear about the job duties, requirements, and qualifications. It is also important to use gender-neutral language and avoid discriminatory language. Using keywords and industry-specific terminology can help attract the right candidates.

  • How should the job requirements section be written?

    The job requirements section should list the necessary qualifications, such as education, experience, and skills. It should also include any physical requirements or other qualifications, such as language proficiency, that are important for the role. It may be helpful to prioritize the qualifications in order of importance.

  • What are some good ways to advertise a Registration Clerk job posting?

    Some good ways to advertise a Registration Clerk job posting include using online job boards, social media, and industry-specific websites. It may also be helpful to provide incentives for employee referrals or to partner with local schools or training programs to find qualified candidates.

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