Reservationist Job Description Template

If you're hiring for a Reservationist position, this job description template is a helpful guide to ensure you find the right fit for your team. A Reservationist is responsible for handling reservations and bookings for customers, whether it be for travel, lodging or events. They must possess excellent communication, customer service and organizational skills to ensure a seamless reservation process. Use this template as a starting point to customize for your specific needs and requirements.

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A Reservationist is responsible for handling the end-to-end process of booking reservations for customers in the hospitality industry. They work in hotels, resorts, motels, cruise lines, or any business that requires reservations.


  • Receive and process reservations requests by phone, email, or online bookings
  • Provide customers with information about the available services, rates, and package deals
  • Assist customers with special requests, upgrades, or cancellations
  • Maintain accurate and updated information about availability, rates, and customer preferences
  • Coordinate with other departments to ensure smooth operations and guest satisfaction
  • Confirm reservations and payments, and issue receipts and invoices
  • Handle complaints and resolve customer issues in a professional and timely manner


  • High school diploma or equivalent
  • Experience in customer service, hospitality, or related field
  • Excellent communication and problem-solving skills
  • Ability to work in a fast-paced, high-pressure environment
  • Proficiency in using reservation management software, computer systems, and office equipment
  • Flexibility to work weekends, evenings, and holidays as required
  • Knowledge of multiple languages is a plus


The salary for a Reservationist varies depending on the type of establishment, location, experience, and qualifications. As of May 2021, the median pay for a Reservationist in the United States is $14.14 per hour, according to the Bureau of Labor Statistics.


As a business owner, you know how important it is to have a team of competent and reliable employees. One key position that can make or break your business is the reservationist. A reservationist is responsible for booking reservations, coordinating with clients, and keeping track of important details. But before you can hire the right person for the job, you need to create a job posting that clearly outlines your expectations and requirements.

Determine your needs

The first step in creating a reservationist job posting is to determine your needs. Do you need a full-time or part-time employee? Is the position seasonal or year-round? What specific tasks will the reservationist be responsible for? Answering these questions will help you create a detailed job description and ensure that you attract the right candidates for the position.

Create a catchy job title

The job title is the first thing a potential candidate will see, so it's important to make it catchy and attention-grabbing. Avoid using generic titles like "Reservationist" and instead opt for a title that highlights the uniqueness of your position. For example, "Booking Coordinator" or "Hospitality Reservation Specialist."

Write a detailed job description

The job description should clearly define the responsibilities and requirements of the position. Use bullet points to break down the responsibilities and describe the experience and qualifications required. Be sure to include any necessary technical skills, such as proficiency in reservation software or experience with customer service.

Include your company culture

Mentioning your company culture in the job posting can help attract candidates that align with your values. Describe your company's mission and core values and include any employee benefits or perks, such as flexible working hours or health insurance.

Finalize the posting

Proofread the job posting several times to ensure there are no grammatical errors or typos. Make sure the posting is easy to read and visually appealing. To make it stand out, add a logo or graphic to the posting.


Creating a reservationist job posting can be a daunting task, but by following these tips, you can attract the right candidates and ensure your hiring process runs smoothly. Remember to be specific in your job description, highlight company culture, and make the posting visually appealing. Good luck finding the perfect reservationist to help your business succeed!

FAQs for creating a Reservationist job posting

What is a Reservationist?

A Reservationist is responsible for handling reservation requests, answering phone calls, and responding to email inquiries. They also have to ensure that all reservations are accurately entered into the company's system and are consistent with the company's guidelines.

What requirements should I include in the job posting?

Make sure to indicate the level of education or experience required. Also, include specific software proficiency requirements, such as knowledge of reservation software systems. Highlight any required certifications or training programs for the role.

How much does a Reservationist make?

Salaries for Reservationists are typically based on experience, qualifications, and location. Research on salary ranges for the role in your area and industry can help you determine the appropriate range for your job posting.

What are the key responsibilities of a Reservationist?

  • Maintaining an inventory of available rooms or seats
  • Assisting customers in making reservations
  • Providing information on pricing, availability, and cancellation policies to customers
  • Ensuring accuracy in reservation details and payments
  • Coordinating with other departments in case of issues or complaints raised by customers
  • What skills should I look for in a Reservationist job applicant?

    Strong verbal and written communication skills are essential, as the Reservationist will be communicating with customers regularly. Attention to detail and customer service orientation are also critical. Look for applicants with proven problem-solving abilities, as well as the ability to learn quickly and multitask.

    How can I differentiate my job posting from others?

    You can make your job posting stand out by highlighting any unique benefits or perks that come with the job. Giving an insight into your company culture, mission and vision, as well as any recent company achievements, can also create a positive first impression with potential candidates.

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