Shipping Clerk Job Description Template

The Shipping Clerk job description template outlines the roles and responsibilities of a professional who is tasked with ensuring that outgoing orders are correct and processed in a timely manner. This position requires an individual who can effectively manage multiple tasks simultaneously and also communicate effectively with vendors, customers, and other internal teams. The Shipping Clerk will play a crucial role in ensuring customer satisfaction and maintaining inventory accuracy.

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Job Summary

The Shipping Clerk will be responsible for handling various shipping and receiving tasks. They will be responsible for preparing and packing orders, maintaining accurate shipping and receiving records, and ensuring timely and efficient delivery of products to customers.


  • Receive incoming shipments and compare items to work orders and record shipments in the system.
  • Assist in preparing shipping documents, such as bills of lading and shipping orders, to route materials.
  • Pack items in a safe and organized manner to avoid damage during transit.
  • Ensure timely and accurate delivery of products to customers.
  • Responsible for maintaining accurate inventory records and ensuring proper storage of products.
  • Follow standard operating procedures to ensure compliance with company policies and government regulations.
  • Collaborate with other departments as necessary to meet customer needs.
  • Keep work area clean and organized to ensure optimal efficiency and safety.


  • High School Diploma or equivalent.
  • Prior experience in a shipping or receiving role is preferred.
  • Strong attention to detail and organizational skills.
  • Ability to accurately calculate quantities, measurements, and shipping rates.
  • Excellent communication skills and ability to work well in a team environment.
  • Familiarity with shipping software and equipment a plus.
  • Ability to lift and move packages up to 50lbs.


A shipping clerk is a vital part of any organization that is involved in shipping and receiving goods. By creating a clear and concise job posting, you can attract qualified candidates who have the necessary skills and experience to fill this role.

Job Title and Summary

Begin by creating a job title that accurately describes the position and the responsibilities. For example, "Shipping Clerk" or "Shipping and Receiving Clerk." In the job summary, provide an overview of what the role entails.

  • Job Title: Shipping Clerk
  • Job Summary: We are seeking a detail-oriented Shipping Clerk to assist in the shipping and receiving department of our organization. The Shipping Clerk will be responsible for preparing shipments, receiving and inspecting incoming goods, maintaining accurate records, and other related tasks.

    Key Responsibilities

    List the most important responsibilities of the role in bullet form. Be specific about what the candidate will be doing on a day-to-day basis.

  • Prepare items for shipment, ensuring proper packaging and labeling
  • Receive incoming shipments, verifying quantities and quality of goods
  • Maintain accurate records of all incoming and outgoing shipments
  • Communicate with carriers to schedule pickups and deliveries, and track shipments
  • Assist with inventory management, including cycle counts and reconciliations
  • Qualifications and Requirements

    Outline the qualifications and requirements needed for candidates to be considered for the role. Include any certifications or specific education or experience.

  • High school diploma or equivalent
  • Prior experience in a shipping and receiving role preferred
  • Ability to work in a fast-paced environment with tight deadlines
  • Strong attention to detail and problem-solving skills
  • Ability to lift up to 50 pounds and stand for extended periods of time
  • Application Process

    Closing the job posting with the application process clearly communicated is crucial to getting qualified candidates interested in the role. Provide specific instructions on how to apply, including any required documents or instructions on how to submit the application.

  • To apply, please email your resume and cover letter to [insert email address here]
  • Please include "Shipping Clerk" in the subject line
  • Conclusion

    The creation of a well-written and thorough job posting will ensure that you attract qualified candidates who are interested in the role. By following the guidelines outlined in this article, you can make the process of creating a Shipping Clerk job posting simple and effective.

    What are the essential qualifications for a Shipping Clerk job posting?

    Generally, Shipping Clerk job postings ask for a high school diploma or equivalent. Other qualifications might include basic math skills, data entry, basic computer skills, and accurate record-keeping. It's also important that potential candidates have excellent communication skills, as well as strong attention to detail and organization skills.

    What are the responsibilities of a Shipping Clerk?

    Shipping Clerks are responsible for verifying and maintaining records of outgoing shipments, preparing items for shipment, and ensuring that goods are packed in a safe and effective manner for delivery. In addition, Shipping Clerks may also be tasked with processing purchase orders, maintaining inventory records, and maintaining records of items received and delivered. Other duties may include answering customer inquiries regarding shipment tracking and resolving any issues related to delivery.

    What kind of experience should I look for in a Shipping Clerk?

    Experience is a plus when it comes to Shipping Clerk job postings. Look for candidates who have worked in a similar role and have experience with shipping and inventory management. Candidates who have worked in a warehouse setting or have experience with logistics are probably a good fit for the job.

    What are some of the traits that make a great Shipping Clerk?

    A successful Shipping Clerk must be detail-oriented, organized, and able to multitask. They must also be able to work well under pressure, meet tight deadlines, and handle a high volume of orders. Excellent communication skills are also essential, as Shipping Clerks must interact with other departments and customers. Additionally, a great Shipping Clerk should have a proactive approach to problem-solving and be willing to take on new challenges.

    What are the standard working hours for a Shipping Clerk?

    Typically, a Shipping Clerk will work eight hours a day, five days a week. However, depending on the needs and demands of the business, the working hours may fluctuate, and some positions may require overtime. It's important to discuss this with potential candidates during the hiring process and ensure that they are willing and able to work the required hours.

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