Signing Agent Job Description Template

A Signing Agent is responsible for witnessing the signing of legal documents and ensuring that they are properly completed. They work primarily in the real estate industry, administering oaths, verifying identities, and confirming the accuracy of the documents being signed. A good Signing Agent must have excellent communication skills and be detail-oriented. If you are interested in pursuing a career as a Signing Agent, this job description template can provide a helpful guide to the skills and qualifications needed for the job.

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Job Summary

As a Signing Agent, you will be responsible for notarizing various types of legal documents, including loan documents, real estate transactions, and financial agreements. You will travel to clients' locations to guide them through the signing process and confirm their signatures are authentic.


  • Travel to clients' locations to notarize legal documents
  • Explain the legal importance of the documents to clients and answer any questions they may have
  • Verify clients' identities and witness document signing
  • Ensure that all required documents are signed, completed, and stamped as necessary
  • Maintain accurate and detailed records of all notarized documents
  • Stay up-to-date with notary laws and regulations


  • Must possess a valid Notary Public Commission
  • Excellent communication skills and professional demeanor
  • Experience in notarizing legal documents, preferably in the areas of real estate or banking
  • Strong attention to detail and ability to work independently
  • Reliable transportation and willingness to travel to clients' locations

Physical Demands

The Signing Agent must be able to travel to various locations, sit for extended periods of time, and be able to lift and carry up to 25 pounds.

Work Environment

The majority of the work will be conducted in clients' homes or offices, which may require standing, bending, or kneeling. The Signing Agent may also work in a private office or home office space.


As a hiring manager, creating a thorough and engaging job posting is essential to attracting qualified candidates. If you're looking for a Signing Agent, you want to make sure the job posting accurately represents the position and the skills required.

Job Description

A Signing Agent is responsible for witnessing the signing of legal documents by individuals or parties, ensuring that the signing is done correctly and that all parties involved have a clear understanding of the document's content. The job may also include delivering documents to various locations and collecting necessary information for the signing. The ideal candidate should have excellent organization skills, attention to detail, and a strong understanding of legal language and documentation.

Key Responsibilities

  • Witnessing the signing of legal documents by involved parties
  • Ensuring that all parties involved understand the document fully
  • Reviewing and explaining legal documents to those involved
  • Delivering documents to various locations when needed
  • Completing necessary paperwork and keeping detailed records
  • Providing quality customer service to all involved parties
  • Maintaining a professional demeanor while working under stressful conditions

Skills and Qualifications

  • Excellent communication and interpersonal skills
  • Strong organization and time-management abilities
  • Attention to detail and ability to review and explain legal documents
  • Ability to work independently and manage multiple appointments
  • Knowledge of state and federal laws governing notary public and signing agent services

Education and Experience

There is no formal education requirement for a Signing Agent. However, the ideal candidate should have experience in the field, with knowledge of notary public and signing agent services. Certification as a notary public is often required, and notary public training courses are available. Previous experience in administration or a legal profession is beneficial.


Creating a Signing Agent job posting that accurately represents the position and the needs of the organization is essential to attracting qualified candidates. By including key responsibilities, skills and qualifications, and education and experience requirements, you can ensure that potential employees understand the role and are excited to apply.

What qualifications should a Signing Agent have?

Signing Agents should have professional training and certification. They should know legal requirements and signing documents. Prior knowledge in the real estate industry and customer service are also good qualifications.

What responsibilities should be included in a Signing Agent job post?

  • Meet clients and witnesses to execute their legal documents
  • Check signed documents for errors and completeness
  • Adhere to all legal requirements and guidelines
  • Travel to client locations as needed and arrive on time
  • What should be included in the job description?

    The job description should have an introduction to the company, job title, a summary of the job requirements, and a description of daily tasks. It should also include information on compensation, benefits package, and work schedule.

    How should a job posting be structured?

    A job posting should have an attention-grabbing title, job summary, qualifications, responsibilities, and a call to action. It's best to make bullet points so job seekers can easily read and understand what is expected.

    What skills should a Signing Agent have?

  • Excellent communication skills both orally and written
  • Attention to detail and accurate documentation
  • Punctual, reliable and trustworthy
  • Efficient, focused and productive
  • What is the usual work schedule for a Signing Agent?

    Signing Agents usually work on an as-needed basis, depending on the volume of clients that require services. So, the work schedule is typically flexible, and can be structured around other obligations.

    What is a competitive salary range for a Signing Agent?

    Salary ranges for Signing Agents depend on experience, education, and location. The common hourly rate for a Signing Agent is between $25-$50 per hour. Full-time Signing Agents can make up to $100,000 a year.

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