Spa Receptionist Job Description Template

This Spa Receptionist Job Description Template outlines the essential duties and responsibilities for the role of a receptionist who engages with clients at a spa. The ideal candidate should possess excellent communication and organizational skills, attention to detail, and a passion for providing exceptional customer service. The receptionist will be responsible for greeting clients, scheduling appointments, handling inquiries, and coordinating with other staff members to ensure seamless operations. If you have the necessary skills and a strong commitment to customer service, we encourage you to apply for this exciting opportunity.

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Job Summary

As a Spa Receptionist, your main responsibility is to greet and welcome guests upon their arrival at the spa. You will be responsible for ensuring that guests have a pleasant experience from check-in to check-out.


  • Greet guests and provide a warm welcome upon their arrival at the spa
  • Answer phone calls and inquiries in a professional and courteous manner
  • Manage appointments, cancellations, and rescheduling of spa services
  • Process payments for spa services and handle cash and credit transactions
  • Ensure that guest information is accurately entered into the computer system
  • Maintain cleanliness and organization of reception area and retail displays
  • Assist in managing inventory and ordering supplies as needed
  • Coordinate with other spa staff to ensure a smooth operation


  • High school diploma or equivalent
  • Previous experience in customer service or receptionist role preferred
  • Strong communication and interpersonal skills
  • Ability to multitask and prioritize tasks in a fast-paced environment
  • Proficient in Microsoft Office and experience with booking software
  • Flexible availability and ability to work weekends and holidays as needed


As the owner or manager of a spa, finding the right receptionist is crucial to the success of your business. The receptionist plays a vital role in creating a welcoming and inviting atmosphere for clients and ensuring the smooth operations of the spa. Creating an effective Spa Receptionist job posting can help you attract top talent and find the right person for the job.

Job Description

The first step in creating a Spa Receptionist job posting is to develop an accurate job description. This should outline the responsibilities, qualifications, and expectations for the position. For example, responsibilities may include:

  • Welcoming clients and visitors
  • Answering phone calls, emails, and in-person inquiries
  • Scheduling appointments and managing the spa's calendar
  • Maintaining cleanliness and organization at the front desk
  • Assisting with retail sales and inventory management

The qualifications and expectations for the position may include:

  • Previous experience in a customer service role, preferably in the hospitality or spa industry
  • Strong communication and interpersonal skills
  • Excellent organizational and time management abilities
  • Proficiency in computer software, such as Microsoft Office and spa management software
  • Flexibility to work evenings, weekends, and holidays as needed

Job Posting

Once you have developed the job description, it's time to write the job posting. Start with a clear and attention-grabbing job title, such as "Spa Receptionist" or "Front Desk Coordinator." Then, provide a brief overview of the position and its key responsibilities.

The next section should outline the qualifications and expectations for the position. Be sure to include any required education, certifications, or experience. It's also important to note any physical or scheduling requirements, such as the ability to stand for extended periods or work evenings and weekends.

Finally, include information on how to apply for the position, such as a link to an online application or instructions for submitting a resume and cover letter. Be sure to include any relevant deadlines or timelines for the hiring process.


Creating an effective Spa Receptionist job posting can help you attract top talent and find the right person for the job. By developing an accurate job description and outlining the qualifications and expectations for the position, you can ensure that you find a receptionist who will help your spa succeed.

What qualifications should a Spa Receptionist have?

A Spa Receptionist should possess excellent customer service skills, strong communication skills and a friendly personality. Knowledge of basic computer software and experience with booking appointments is also desirable. A diploma or certification in hospitality, business administration and related field would be an added advantage.

What responsibilities does a Spa Receptionist have?

A Spa Receptionist typically acts as the first point of contact in the spa. Duties may include greeting and welcoming clients, answering telephone calls, responding to emails, scheduling appointments and sales of spa products. They may also handle customer complaints and ensure that the spa environment is clean and tidy.

What salary range can I expect for a Spa Receptionist?

The average salary range for a Spa Receptionist varies depending on experience, location, and the type of spa. In the US, the national average salary for a Spa Receptionist is around $27,000 per year. However, some spas may offer medical and dental benefits, paid vacations and holidays as part of the compensation package.

What are the qualities to look for in a Spa Receptionist during the hiring process?

Employers looking to hire a Spa Receptionist should assess the candidate’s interpersonal skills, attention to detail, and ability to work in a fast-paced environment. Other qualities to look for include flexibility, organizational skills, and a willingness to learn.

Is experience necessary when hiring a Spa Receptionist?

Experience in the spa industry is always an advantage, but it is not always necessary. A candidate with excellent customer service skills, computer literacy, and a willing attitude can be trained quickly to handle the tasks of a Spa Receptionist. Employers may also consider hiring interns or students of hospitality or business administration with little to no experience in the field.

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