Staffing Coordinator Job Description Template

The Staffing Coordinator is responsible for ensuring all company staffing needs are met. They work closely with hiring managers and HR to identify, recruit, and hire qualified candidates for open positions. Additionally, they manage employee scheduling and payroll, handle employee relations issues, and ensure compliance with all employment laws and regulations. This job description template can be tailored to suit the needs of your company and help attract qualified candidates for this important role.

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Job Summary

We are seeking a highly motivated and organized Staffing Coordinator to join our team. As a Staffing Coordinator, you will be responsible for providing support to the HR department by coordinating and managing the recruitment process, handling employee scheduling, assisting with employee onboarding, and maintaining employee records.


  • Coordinate and manage the recruitment process from start to finish.
  • Post job openings to job boards, screen resumes, and schedule interviews.
  • Assist with employee onboarding, including conducting orientation sessions and completing paperwork.
  • Handle employee scheduling, including creating and managing schedules and updating the employee database.
  • Maintain employee records, including employee information, benefits information, and time-off requests.
  • Provide administrative support to the HR department as needed.


  • Bachelor's degree in HR or related field.
  • 2+ years of experience in HR or recruiting.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Proficient in Microsoft Office.


A Staffing Coordinator plays a crucial role in ensuring a company runs smoothly by managing employee schedules, recruiting new staff, and monitoring staff performance. Finding the right Staffing Coordinator for your team is essential to maintain a productive and efficient workforce. Here are some tips to help you create an effective Staffing Coordinator job posting.

Job Title and Objective

The job title should accurately reflect the position, and the objective should highlight the most critical responsibilities of the role. In this case, the objective might be:

  • Coordinate staffing needs for our growing company by managing employee schedules, recruitment, and performance.


Be clear and concise when outlining the requirements of the role. Here are some responsibilities that might be included in a Staffing Coordinator job posting:

  • Develop and implement daily and weekly staffing schedules
  • Recruit, interview, and onboard new staff
  • Manage employee performance and provide regular feedback
  • Maintain and update employee files and databases
  • Respond to inquiries from employees and management regarding staffing and scheduling


The qualifications section should outline the essential skills and experience required to fulfil the responsibilities of the job. Some examples for a Staffing Coordinator job posting might include:

  • Bachelor's degree in human resources or related field
  • 2+ years of experience in a staffing, recruitment or scheduling role
  • Excellent communication and interpersonal skills
  • Strong organization and time management skills
  • Ability to multitask and work well under pressure
  • Experience with scheduling and HR software preferred

Company Culture

Include a brief company culture statement that lets applicants know what it's like to work for your organization. This can help attract candidates who share your company values and objectives.

Salary and Benefits

Although salary is not always included in job postings, it can help provide clarity upfront, and can save time in the long run when dealing with applicants who may have unrealistic salary expectations. Benefits such as healthcare, retirement plans, PTO, and employee discounts can also be included to incentivize potential employees.


A well-written job posting is vital in attracting qualified candidates to apply for your open position. Ensure that the job posting is informative, concise, and accurately represents the position and company culture. Following these guidelines will help you find the ideal Staffing Coordinator who can drive your company forward.

Frequently Asked Questions on Creating Staffing Coordinator Job Posting

What is a staffing coordinator?

A staffing coordinator is responsible for managing the recruitment and placement of top talent in a company. They work with hiring managers to identify staffing needs and then use a variety of tools to source, screen and match candidates to the right position. Staffing coordinators also handle paperwork, track hiring metrics, and maintain relationships with industry partners to ensure a steady flow of job seekers.

What should a staffing coordinator job posting include?

A staffing coordinator job posting should include a clear job title, a detailed job description, and a list of essential qualifications. Other important details to include are the expected duties, the desired experience level of the candidate applicable years of experience, and education requirements. It is also important to mention any special skills or certifications required for the role.

How can I create a job description for a staffing coordinator role?

To create a clear and compelling job description for a staffing coordinator role, it is important to start by outlining the essential job functions. Highlight the most important responsibilities that the person in this role will be responsible for including screening, interviewing, and hiring candidates. Identify the required qualifications such as skillset, years of experience, and education level. Lastly, make sure to make your job description specific and tailor it to your company needs and culture.

What skills are necessary for a successful staffing coordinator?

To be a successful staffing coordinator, one must have excellent communication skills, be able to multitask, and have strong organizational skills. Additionally, they must be detail-oriented, be able to prioritize tasks, and solve problems and customer complaints efficiently. They should be tech-savvy, comfortable with software programs, and be able to learn new programs quickly.

Is it necessary to have a degree for a staffing coordinator position?

It's not always required to have a degree to become a staffing coordinator. However, a bachelor's degree in human resources, business administration, or a related field can increase your chances of being hired. Having a degree demonstrates you have the required analytical and organizational skills necessary for the job. Some companies might require a degree or equivalent experience as a deal-breaker.

What are the essential qualities of a good staffing coordinator?

The essential qualities of a successful staffing coordinator are excellent communication skills, attention to detail, a positive attitude, customer service orientation, and the ability to multitask. They must be organized and able to manage their time effectively, often under tight deadlines, and they should be able to work independently as well as in a team. A successful staffing coordinator also possesses problem-solving ability and resiliency.

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