Stenographer Job Description Template

This Stenographer job description template provides an overview of the duties, responsibilities and qualifications needed for this role. Stenographers are skilled professionals who specialize in taking shorthand notes or transcript writing during meetings, court proceedings, and other legal or administrative settings. The ideal candidate for this position should have strong typing skills, excellent attention to detail, and the ability to work well under pressure. This template can be used as a reference for hiring managers in search of a qualified stenographer for their company or organization.

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Job Summary

As a stenographer, you will be responsible for transcribing speech to written form using shorthand or a stenotype machine. You will attend meetings or events to record the dialogue and produce a verbatim transcript.

Job Responsibilities

  • Attend meetings or events to record dialogue and take notes in shorthand or on a stenotype machine
  • Transcribe shorthand or stenotype notes into written form
  • Edit and proofread transcripts for accuracy
  • Maintain confidentiality of sensitive information
  • Ensure equipment is properly maintained and functioning
  • Work with attorneys, court reporters, or other professionals as needed
  • Organize and maintain transcripts and other records
  • Perform other administrative tasks as assigned

Job Requirements


A high school diploma or equivalent is required. Completion of a stenography or court reporting program is preferred.


  • Proficiency in shorthand or stenotype machine use
  • Excellent typing and data entry skills
  • Good listening and concentration skills
  • Strong attention to detail and accuracy
  • Ability to work under pressure and meet tight deadlines
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office or other office software
  • Ability to maintain confidentiality of sensitive information


If you are looking for a skilled Stenographer to join your team, creating a job posting is a crucial step in the hiring process. The job posting should be well-written and comprehensive in order to attract the best candidates.

Job Title and Overview

The job title should clearly indicate that the position is for a Stenographer. The overview section should provide a brief description of the job responsibilities and expectations. Use bullet points to clearly state the job duties and requirements.

  • Transcribe legal documents, court proceedings, and other recordings
  • Use shorthand or stenotype machines to take notes and transcribe accurately
  • Must have excellent typing skills and attention to detail
  • Ability to work under pressure and meet tight deadlines
  • Previous experience as a Stenographer is preferred
  • Qualifications and Education

    Provide a list of minimum qualifications and education requirements for the position.

  • High school diploma or equivalent is required
  • Associate's degree in court reporting or related field is preferred
  • Certification from a recognized court reporting program
  • Strong knowledge of legal terminology and procedures
  • Excellent time management and organizational skills
  • Experience

    List the necessary work experience that the ideal candidate should have in order to be considered for the position.

  • Minimum of 2 years of experience as a Stenographer in a legal setting
  • Experience with stenotype machines and software used for transcription
  • Ability to produce accurate and timely transcripts
  • Experience with legal terminology and court procedures
  • Salary and Benefits

    Include information about the salary range and benefits package offered for the position. This can be a deciding factor for candidates choosing between job opportunities.

  • Competitive salary based on experience and qualifications
  • Medical, dental, and vision insurance
  • 401(k) retirement plan with employer matching
  • Paid vacation and sick time
  • How to Apply

    Provide clear instructions for interested candidates to apply for the position. Include contact information for the hiring manager or HR representative.

  • Send a cover letter and resume to [insert email address]
  • Please include "Stenographer Position" in the subject line
  • Qualified candidates will be contacted for an interview
  • Conclusion

    A well-written job posting is essential for attracting the best candidates for a Stenographer position. By following these guidelines, your job posting will effectively communicate the job expectations and requirements to potential candidates.

    Frequently Asked Questions on Creating Stenographer Job Posting

    As a hiring manager, it can be challenging to attract qualified stenographers to your organization. Whether you’re a law firm, a court reporting agency, or a government entity, creating an effective stenographer job posting can help you find the right candidate for the job. In this article, we will answer some of the most frequently asked questions about creating stenographer job postings.

    What are the key components of a stenographer job posting?

    The key components of a stenographer job posting include the job title, a brief job description, the qualifications required, and the application procedure. You can add other details such as the job location, salary range, and benefits offered.

    How do I write an effective job description for a stenographer?

    To write an effective job description for a stenographer, focus on the key tasks that the stenographer will perform, such as capturing and transcribing spoken words, editing transcripts, and maintaining accurate records. Also, highlight the qualifications required, such as proficiency in stenography, a typing speed of at least 60 words per minute, and excellent attention to detail.

    What are some tips for attracting qualified stenographers?

    To attract qualified stenographers, make sure that your job posting accurately reflects the roles and responsibilities of the job. Use clear and concise language and be specific about the qualifications required. Also, make sure that your job posting is easily accessible and mobile-friendly. Finally, consider advertising your job posting on stenographer-specific job boards or professional associations.

    How do I evaluate applicants for a stenographer position?

    When evaluating applicants for a stenographer position, start by reviewing their resumes and cover letters. Look for relevant experience such as proficiency in stenography, knowledge of legal or medical terminology, and experience with related software. You may also want to conduct a skills test or an interview to assess their abilities and fit for the job.

    What are some common mistakes to avoid when creating a stenographer job posting?

    Some common mistakes to avoid when creating a stenographer job posting include vague language, using too many technical terms, or not being specific about the qualifications required. Also, avoid using gendered language or other discriminatory practices. Finally, make sure that your job posting is free from errors and is easy to read and understand.

    Creating a stenographer job posting can be a challenging task, but by following these tips and best practices, you can increase your chances of attracting qualified candidates and finding the right person for the job.

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