Surgery Scheduler Job Description Template

This surgery scheduler job description template is designed to help healthcare facilities find qualified candidates who can effectively manage surgical schedules and ensure efficient coordination between medical staff, patients, and their families. The ideal candidate should have excellent communication skills, strong organizational abilities, and an in-depth understanding of surgical procedures and medical terminology. This template can be customized to reflect your specific requirements and attract the most suitable applicants for your organization.

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Job Description

As a surgery scheduler, you will be responsible for coordinating and scheduling surgical procedures for patients. You will work closely with surgeons, nurses, anesthesiologists, and other healthcare professionals to ensure that surgeries are scheduled efficiently and effectively.

Key Responsibilities:

  • Schedule surgeries for patients based on physician availability and operating room availability.
  • Communicate with patients to explain surgical preparations and instructions.
  • Coordinate with pre-operative and post-operative care teams to ensure seamless patient care.
  • Manage patient records and documents related to surgical procedures.
  • Collaborate with insurance companies to obtain authorization for surgical procedures.
  • Maintain accurate and up-to-date records of surgery schedules and patient information.


  • Bachelor's degree in healthcare administration, nursing, or related field.
  • Prior experience in surgical scheduling preferred.
  • Knowledge of medical terminology and surgical procedures.
  • Strong communication and organizational skills.
  • Ability to work well in a fast-paced environment and manage multiple schedules simultaneously.
  • Proficient in Microsoft Office and electronic medical record (EMR) systems.

If you meet the qualifications and are passionate about providing exceptional patient care, we encourage you to apply for the surgery scheduler position.


As a healthcare organization, attracting the right talent for your administrative positions is essential, especially when it comes to scheduling surgeries. The Surgery Scheduler plays a critical role in ensuring that surgeries are scheduled as efficiently as possible, and that patients and staff are well-prepared. Given this, creating an effective Surgery Scheduler job posting is essential for attracting highly-qualified candidates.

Key Responsibilities

  • Manage all aspects of the surgery scheduling process, including efficient allocation of operating room time, ensuring proper patient preparation, and coordination of resources before, during, and after surgeries.
  • Collaborate with healthcare providers, patients, their families, and healthcare teams to coordinate surgical activities efficiently and effectively.
  • Maintain surgical schedules by accurately and efficiently inputting data into relevant scheduling software or program.
  • Provide clear and concise information about surgical schedules, pre- and post-operative instructions, and relevant information to patients and their families.
  • Take responsibility for optimizing the use of resources, including operating rooms and other surgical resources to achieve organizational goals efficiently.
  • Requirements

  • Associate or Bachelor’s degree in Healthcare Management or Business Administration or equivalent medical office experience.
  • 2+ years of experience scheduling surgeries in a healthcare setting, preferably in a busy surgery center or hospital environment.
  • Familiarity with various surgical procedures, pre-and post-operative care, relevant medical terminology, and electronic medical records.
  • Excellent communication skills and ability to work collaboratively with healthcare providers, patients, and their families, and various healthcare teams at all levels of the organization.
  • Excellent organizational and time-management skills, with the ability to prioritize and manage several competing activities simultaneously.
  • Benefits

    Our Surgery Scheduler role offers a competitive salary with health benefits, retirement plans, paid time off, and opportunities for career development and growth.


    Writing an effective Surgery Scheduler job posting requires a detailed understanding of the job's essential responsibilities and requirements. Clearly articulating the role's critical functions and necessary qualifications will help attract the right talent to your organization. By highlighting your organization's culture, benefits and commitment to supporting healthcare professionals' development, you can help position your organization as an employer of choice in the competitive healthcare marketplace.

    Frequently Asked Questions on Creating Surgery Scheduler Job Posting

    If you are looking to hire a surgery scheduler for your healthcare organization, crafting an effective job posting is crucial. To help you get started, we have compiled a list of frequently asked questions on creating surgery scheduler job postings.

    What should be included in a surgery scheduler job posting?

    A surgery scheduler job posting should include the job title, description of duties and responsibilities, qualifications and requirements, and information on how to apply for the job. Additionally, include information on your healthcare organization, such as your services, location, and mission statement.

    What are the key skills and qualifications required for a surgery scheduler?

    A surgery scheduler should have a high level of organization and attention to detail. Excellent communication and interpersonal skills are also essential for coordinating with medical professionals, staff, and patients. Familiarity with medical terminology and experience working in a healthcare environment are highly desirable.

    How do I accurately convey the job duties and responsibilities in the job posting?

    Use clear, concise language to explain the surgery scheduler's responsibilities. These may include scheduling surgical procedures, verifying insurance coverage, coordinating with surgical staff, and communicating with patients before and after procedures. Give examples of relevant tasks that the surgery scheduler would perform on a daily basis.

    What are some effective ways to attract the right candidates for a surgery scheduler position?

    When creating a surgery scheduler job posting, emphasize the positive aspects of working for your healthcare organization. This may include job benefits, such as health insurance and retirement plans, opportunities for career advancement, and a positive work culture. Additionally, use keywords that will attract the attention of potential candidates, such as "surgery scheduler," "healthcare," and "medical office."

    What should be included in the application process for a surgery scheduler job posting?

    The application process for a surgery scheduler job posting should include basic personal information, such as name and contact information, a resume, and a cover letter. Some employers may also require candidates to complete an assessment or provide references from previous employers.

    What should I consider when choosing a candidate for a surgery scheduler position?

    When choosing a candidate for a surgery scheduler position, consider factors such as their experience, level of education, communication skills, and attention to detail. A successful candidate will also be able to work well in a team environment and demonstrate a commitment to patient care.

    By keeping these frequently asked questions in mind when creating a surgery scheduler job posting, you can attract qualified candidates who will contribute to the success of your healthcare organization.

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