Timekeeper Job Description Template

The Timekeeper job description template is a comprehensive document that outlines the key roles and responsibilities of a timekeeper. This template is designed to help employers find the right candidate for their business by providing a clear and concise overview of what the job entails. It includes details on the preferred qualifications, experience, and skills needed to perform the duties of a timekeeper effectively. Whether you're hiring for a small or large organization, our customizable job description template is the perfect tool to help you attract qualified and talented individuals for this vital role.

663 people used this job description template, 46 people have rated it.

Job Summary

A Timekeeper is responsible for accurately recording and monitoring the schedules and timesheets of employees. They ensure that all employee work hours are properly documented and processed for payroll purposes. They are also responsible for maintaining attendance records and providing reports to management as needed.

Key Responsibilities:

  • Monitor and record employee work hours accurately
  • Maintain and update timesheets and attendance records
  • Process payroll based on recorded hours and attendance
  • Provide reports to management regarding employee attendance, tardiness, and productivity
  • Ensure compliance with company policies and government regulations regarding work hours and overtime pay


  • High school diploma or equivalent
  • Proven experience as a Timekeeper or similar role
  • Strong attention to detail and accuracy
  • Proficient in using timekeeping software and tools
  • Excellent communication and interpersonal skills

If you are a detail-oriented individual with a passion for ensuring accuracy and compliance, we encourage you to apply for this exciting opportunity as a Timekeeper.


Timekeepers play an essential role in an organization by managing time and attendance records of employees. They are responsible for ensuring accuracy and completeness of records, reviewing time sheets, and processing payroll. Recruiting a skilled timekeeper can help businesses streamline their payroll and eliminate errors. In this article, we will provide a step-by-step guide on how to create an effective timekeeper job posting to attract the right candidates.

Job Title:

The job title is the first thing potential candidates will notice. A clear and concise job title ensures that the right candidates are attracted to the job post. While creating a timekeeper job posting, the job title must clearly indicate the job role, experience level, and any other relevant details.

  • Example: Timekeeper - Experienced Payroll Professional
  • Job Summary:

    The job summary should provide a brief overview of the job role and responsibilities. It should outline what the job entails and the skills required to perform the work. A well-defined job summary can help potential candidates determine if they are a good fit for the role and can result in a higher number of qualified applicants.

  • Example: We are seeking an experienced Timekeeper who will be responsible for managing time and attendance records of employees, reviewing and verifying time sheets, and processing payroll. The ideal candidate should have a strong attention to detail, ability to multitask, and excellent communication skills.
  • Key Responsibilities:

    The key responsibilities list should provide a detailed breakdown of the role's essential duties and responsibilities. It should highlight the tasks that the timekeeper will perform on a day-to-day basis, which will help the candidates get a better understanding of the job's requirements.

  • Example:
    • Manage and maintain time and attendance records of employees
    • Review and verify time sheets for accuracy and completeness
    • Process payroll in a timely and precise manner
    • Monitor and update employee records, including vacation and sick time
    • Coordinate with other departments to resolve any time-related issues
    • Ensure compliance with state and federal labor laws and regulations

    Required Qualifications:

    The required qualifications should outline the minimum education, experience, and core competencies for the job role. It should also indicate any necessary certifications or licenses required for the job.

  • Example:
    • Bachelor's degree in accounting, business, or related field
    • Minimum of 2 years of experience in payroll processing and timekeeping
    • Proficiency in using payroll software and Microsoft Office Suite
    • Excellent analytical and problem-solving skills
    • Strong attention to detail and ability to multitask
    • Knowledge of state and federal labor laws and regulations is a plus

    Salary and Benefits:

    The salary and benefits section should indicate the pay range, bonus structure, and any additional benefits offered. This will attract candidates and give them an idea of the total compensation package being offered.

  • Example:
    • Pay Range: $40,000 - $50,000 per year
    • Bonus Structure: based on performance and productivity
    • Health, Dental, and Vision Insurance
    • Paid Time Off and Holidays
    • 401(k) Plan with Company Match


    A well-crafted timekeeper job posting can help businesses attract qualified candidates for the role. It should clearly state the job role, responsibilities, required qualifications, and benefits offered. Following these steps will help businesses streamline their recruiting process and find the right candidate for the job.

    What is a Timekeeper job posting?

    A Timekeeper job posting is a position that supervises the time and attendance of employees for a company.

    What are the important skills required for a Timekeeper?

    • Attention to detail
    • Organizational skills
    • Strong communication skills
    • Data entry skills
    • Experience with timekeeping software

    What are the typical job duties of a Timekeeper?

    Job duties of a Timekeeper include:

    • Collecting and verifying employee timecards
    • Entering time and attendance data into payroll system
    • Calculating overtime and paid time off
    • Resolving time and attendance discrepancies
    • Generating payroll reports and analytics
    • Assisting with payroll audits

    What are the education and experience requirements for a Timekeeper?

    Most companies require a high school diploma or equivalent. Some companies prefer an associate’s degree in a related field such as accounting or business administration. Prior experience in payroll or timekeeping is preferred, but not always required.

    What are some important qualities of a successful Timekeeper?

    • Reliability and trustworthiness
    • Ability to work independently and as part of a team
    • Discretion and respect for confidential information
    • Commitment to accuracy and timeliness
    • Flexibility and adaptability to change

    What are some potential interview questions for a Timekeeper?

    • How do you stay organized and manage your workload?
    • Can you describe a time when you had to resolve a payroll discrepancy?
    • What timekeeping software have you used in the past?
    • What experience do you have with payroll processing and reporting?
    • How do you ensure accuracy and compliance with payroll laws and regulations?
    Get Started

    Start saving time and money on recruiting

    Start today for free to discover how we can help you hire the best talents.

    Get started Get Started!
    This site uses cookies to make it work properly, help us to understand how it’s used and to display content that is more relevant to you. For more information, see our Privacy Policy