Title Clerk Job Description Template

A Title Clerk plays an essential role in ensuring the smooth transfer of ownership for vehicles. They are responsible for verifying titles, preparing documents, and completing transactions for vehicle sales. Title Clerks generally work in automotive dealerships, banking institutions, or government agencies where they are required to maintain accurate records and communicate with customers regarding title changes and motor vehicle laws. This job requires strong attention to detail, excellent communication skills, and knowledge of the laws surrounding vehicle ownership and registration.

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Job Description

A Title Clerk is responsible for processing various documents related to vehicle titles, registrations, and other legal documents for the company. The primary duties of a Title Clerk include managing and updating inventory information, processing tag and title transactions, and ensuring compliance with state and federal regulations. They may also be required to work with a variety of people including customers, dealers, and other stakeholders.


  • Process vehicle title and registration transactions
  • Verify and update inventory information
  • Maintain accurate and up-to-date records
  • Communicate with customers, dealers, and other stakeholders regarding title and registration inquiries
  • Ensure compliance with state and federal regulations related to motor vehicle titles and registrations
  • Manage paperwork related to title transfers and registrations
  • Assist with other administrative tasks as needed


  • High school diploma or equivalent
  • Prior experience in a similar role preferred
  • Strong attention to detail and accuracy
  • Excellent communication and customer service skills
  • Ability to multitask and prioritize tasks effectively
  • Proficient in MS Office and other relevant software
  • Ability to work independently and as part of a team


When it comes to hiring a title clerk, it is important to create a job posting that accurately reflects the requirements of the position. This will help to attract the right candidates and ensure that the hiring process is as efficient as possible. In this article, we'll look at the key elements to include in a title clerk job posting to make it effective and appealing to potential candidates.

Job Title and Overview

The first thing you'll want to include in your job posting is a clear and concise job title, such as "Title Clerk". This should be followed by a brief overview of the position, highlighting the key responsibilities and duties that the successful candidate will be expected to perform.

Key Duties and Responsibilities

Next, you'll want to provide more detail about the key duties and responsibilities of the position. This should include a list of specific tasks and responsibilities that the job entails, such as:

  • Processing title transfers and registrations
  • Verifying vehicle ownership and lien information
  • Communicating with customers, dealerships, and government agencies
  • Maintaining accurate records and documentation
  • Handling payments and deposits
It's important to be as specific as possible when outlining the key duties and responsibilities of the job, so that candidates have a clear understanding of what will be expected of them if they are selected for the position.

Qualifications and Requirements

In order to ensure that you attract candidates who are qualified for the position, it's important to clearly outline the qualifications and requirements that you're looking for in a title clerk. This may include:

  • A high school diploma or equivalent
  • Experience working in a similar role
  • Strong communication and interpersonal skills
  • Excellent attention to detail
  • Proficiency in Microsoft Office and other relevant software
By clearly outlining the qualifications and requirements for the position, you can reduce the number of unqualified candidates who apply for the job and help to speed up the hiring process overall.

Company Overview and Culture

Finally, it's a good idea to include a brief overview of your company and its culture in your job posting. This can help potential candidates to get a sense of what it would be like to work for your organization, and may make your company more appealing to them. You may want to include information about your company's mission and values, any employee perks or benefits, and any awards or recognition that your company has received.


By including all of these key elements in your job posting for a title clerk, you can increase the likelihood of attracting qualified candidates and streamlining the hiring process. Remember to be as specific as possible when outlining the key duties and requirements for the position, and to highlight your company culture and values in order to make your organization more appealing to potential candidates.

What is a title clerk?

A title clerk is responsible for maintaining and ensuring the accuracy of vehicle titles for a dealership or other automotive businesses. This includes handling legal documents related to title transfers, lien releases, and vehicle registration.

What are the main responsibilities of a title clerk?

  • Processing vehicle titles and registration paperwork
  • Ensuring accuracy of all documents
  • Communicating with customers, sales staff, and other departments
  • Keeping up-to-date with state and federal regulations
  • Tracking and organizing all titles and paperwork
  • What qualifications are required to be a title clerk?

    While requirements vary by employer, most title clerk positions require a high school diploma or equivalent. Some employers may require relevant experience or specialized training. Strong attention to detail, organization skills, and computer proficiency are essential.

    How can I attract the best candidates for a title clerk position?

  • Highlight the importance of accuracy and attention to detail
  • Emphasize the benefits of working in a team-oriented environment
  • Showcase opportunities for growth and advancement
  • Offer competitive compensation and benefits
  • Provide a clear job description and expectations
  • What should I include in a job posting for a title clerk?

    Your job posting should include a description of the job duties, requirements, and qualifications needed. It should also include information on the company culture, benefits, and any opportunities for advancement within the organization.

    How long should my job posting be?

    Your job posting should be long enough to provide a clear description of the position and expectations, but not too long that it becomes tedious to read. Aim for around 500-700 words.

    Should I include salary information in my job posting?

    It depends on your preference. Some employers choose to include salary information to attract qualified candidates, while others prefer to negotiate compensation after the application process.

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