Transaction Coordinator Job Description Template

A Transaction Coordinator plays a critical role in the real estate industry by managing the administrative aspects of a real estate transaction. This includes coordinating communication between buyers, sellers, agents, title companies, and lenders, as well as organizing and maintaining all necessary documentation to ensure a smooth closing process. Our Transaction Coordinator job description template will help you find and hire the ideal candidate who can oversee the entire transaction process with attention to detail and superior organizational skills.

928 people used this job description template, 54 people have rated it.


  • Coordinate real estate transactions from contract to closing
  • Review contracts and ensure all necessary documents are received and accurately recorded
  • Communicate with agents, lenders, clients and attorneys to ensure smooth and timely closing process
  • Schedule inspections, appraisals and assist with any necessary repairs or negotiations
  • Manage and update client database and files
  • Monitor and track progress of all parties involved in transaction


  • Excellent organizational and time-management skills
  • Strong communication and interpersonal skills
  • Attention to detail and accuracy
  • Ability to work independently and in a team environment
  • Knowledge of real estate contracts and procedures
  • Proficient in Microsoft Office and other relevant software applications
  • Experience in real estate or related field preferred


  • Competitive salary
  • Health, dental and vision insurance
  • 401(k) plan
  • Paid time off
  • Career growth opportunities

To Apply:

Please submit your resume and cover letter to [Company Email]. We thank all applicants for their interest; however, only those selected for an interview will be contacted.


Transaction Coordinator is a crucial role in the real estate industry. They handle a range of responsibilities related to the transaction process. An efficient Transaction Coordinator streamlines the transaction process, assists clients, and ensures compliance with legal and ethical standards.

Creating Transaction Coordinator Job Posting

  • Job Title

    The job title should be clear and specific. It should accurately describe the role's responsibilities and requirements. A common job title for Transaction Coordinator is "Real Estate Transaction Coordinator."

  • Job Description

    The job description should include detailed information about the role's responsibilities, requirements, qualifications, and skills. It should provide an overview of the role and its importance in the organization. The following are some important points to cover:

    • List the specific tasks that the Transaction Coordinator will perform, such as managing listing contracts, processing paperwork, coordinating appointments, and scheduling inspections.
    • Outline the experience and qualifications required, such as experience in real estate or transaction management, excellent communication skills, and a strong understanding of real estate and transaction rules and regulations.
    • Explicitly state any education or certification requirements, such as a real estate license, or a bachelor's degree in business, finance or real estate, if necessary.
    • Provide information about the work environment and culture, including working hours, scheduling, benefits, and compensation.
  • Key Skills and Qualifications

    List the key skills and qualifications required for the role. Provide a separate list of requirements and qualifications that the candidate should possess, such as:

    • Excellent communication, organizational, and time management skills
    • Ability to manage multiple projects at once
    • Proficiency in using real estate software and tools, such as DocuSign, MLS, or CRM software
    • Knowledge of real estate legal and ethical standards
    • Ability to work independently and as part of a team
  • Benefits and Compensation

    Provide information about the benefits package, work-life balance, and compensation. Outline the competitive base salary, incentive programs, bonus opportunities, and any other benefits such as medical, dental, vision, or 401k plans.

  • Company Profile and Culture

    Showcase the organization's mission, culture, and values. Describing the company's culture will attract qualified candidates who share similar values and workstyles. Include information about the organization's history, structure, and achievements to demonstrate why a potential candidate would want to work for your company. Highlight opportunities for professional development and internal growth.

  • Conclusion

    A Transaction Coordinator is a vital part of a successful real estate business. Crafting a compelling job posting that accurately describes the role, requirements, and benefits is the key to attracting top talent. By providing a detailed job description, outlining the qualifications and skills required, and highlighting the company's culture, organizations can increase their chances of landing the perfect candidate.

    Frequently Asked Questions on Creating Transaction Coordinator Job Posting

    If you are looking to hire a transaction coordinator, you need to put up a clear and comprehensive job posting. A well-crafted job posting will attract the best candidates with the right experience and skills. Here are some commonly asked questions on creating a transaction coordinator job posting.

    What are the essential elements of a transaction coordinator job posting?

    The essential elements of a transaction coordinator job posting should include:

    • Job title and description
    • Job duties and responsibilities
    • Required qualifications and skills
    • Work hours and schedule
    • Salary and benefits
    • Company culture and mission

    How do I write the job description for a transaction coordinator?

    The job description for a transaction coordinator should highlight the main duties and responsibilities of the position. These may include:

    • Managing and coordinating real estate transactions from start to finish
    • Communicating with clients, agents, and lenders to ensure a smooth process
    • Scheduling appointments and deadlines
    • Maintaining accurate records and documentation
    • Performing administrative tasks such as data entry and file management
    • Your job posting should also state the desired qualifications and skills for the role, such as attention to detail, organization, communication skills, and familiarity with real estate software and tools.

      What should I include in the work hours and schedule section?

      The work hours and schedule section should clearly state the expected hours of work, either through specific hours or flexible scheduling. You should also indicate any overtime requirements or on-call duties. If the job requires weekend or evening work, it should be mentioned in this section.

      How do I determine the appropriate salary and benefits?

      The appropriate salary and benefits depend on various factors such as the candidate's qualifications and experience, location, and the company's budget. You should research similar roles and salaries in your area to determine a competitive salary range. Benefits such as health insurance, retirement plans, and vacation days should also be included in your job posting.

      What should I say about the company culture and mission?

      The company culture and mission section should give a brief description of the company's values and goals. This can help attract candidates who share similar values and are motivated by the company's mission. This section can also include information on company events or perks that reflect the company culture.

      By including all the relevant information in your transaction coordinator job posting, you can attract qualified and motivated candidates who are the right fit for your company.

    Get Started

    Start saving time and money on recruiting

    Start today for free to discover how we can help you hire the best talents.

    Get started Get Started!
    This site uses cookies to make it work properly, help us to understand how it’s used and to display content that is more relevant to you. For more information, see our Privacy Policy