Transcriptionist Job Description Template

Our Transcriptionist job description template is designed to help you attract qualified candidates for your transcriptionist vacancy. As a transcriptionist, your primary responsibilities include transcribing audio or video files into written form. This job requires excellent listening and typing skills, attention to detail, and the ability to meet tight deadlines. Use our template to outline the duties, requirements, and qualifications needed for your ideal candidate, and attract the best candidates for the job.

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Job Overview

A transcriptionist is responsible for converting audio recordings into written documents.


  • Listen to audio recordings and transcribe them into written documents
  • Edit and proofread transcripts for accuracy and completeness
  • Complete work within deadlines
  • Ensure confidentiality of sensitive information
  • Communicate with clients and team members to clarify information and resolve issues


  • Excellent typing skills with proficiency in English language
  • Knowledge of basic computer software programs, including Microsoft Word and Excel
  • Ability to understand and interpret accents and dialects
  • Attention to detail and accuracy
  • Ability to work independently and manage time effectively

Education and Experience

  • High school diploma or equivalent
  • Previous experience in transcription or related field preferred

1. Clearly Define the Job Title

The first thing to do when creating a job posting for a transcriptionist is to have a clear job title. The job title should reflect the position and responsibilities of the employee. This might include something like "Medical Transcriptionist," "Legal Transcriptionist," or simply "Transcriptionist."

2. Provide Clear Job Description

A clear and detailed job description will help potential candidates understand the responsibilities and requirements of the position. It should outline the nature of the work, including any expected transcription volume and deadlines. Additionally, it should include the types of documents that the transcriptionist will be working with (e.g. legal or medical documents).

3. Outline Required Skills and Qualifications

Transcriptionists require a specific set of skills and qualifications. The job posting should clearly outline the required qualifications, such as typing speed, strong attention to detail, and experience with relevant software. Additionally, it may specify required certifications or education.

4. Clearly Indicate the Work Environment

It is important to indicate whether the job will be remote or in-office. Additionally, it is helpful to outline the expected work schedule, expected hours, and whether there is any flexibility in work hours.

5. Explain the Compensation and Benefits

The job posting should include a salary or hourly rate, as well as any additional benefits such as health insurance or paid time off.

6. Provide Contact Information and Application Instructions

Finally, the job posting should provide clear instructions on how to apply. This might include a specific email address or website to apply through. Additionally, it should include contact information for the hiring manager or recruiter.

  • By following these steps, you can create a clear and effective transcriptionist job posting that will attract qualified candidates.
  • What are the essential requirements for the Transcriptionist job posting?

    The essential requirements for a Transcriptionist job posting include strong listening and typing skills, proficiency in English language, knowledge of Microsoft Office or Google Docs, excellent attention to detail, ability to meet deadlines, and transcription software.

    What experience and education levels should I specify on the job posting?

    It is recommended to ask for at least a high school diploma or equivalent, and relevant experience in transcription work. However, some employers may prefer candidates with a degree in a related field such as English, Communications or Journalism.

    What tasks should I mention in the job posting?

    The tasks you should mention in the job posting include transcribing audio or video recordings, accurately transcribing content verbatim, proofreading and editing transcriptions, and submitting completed transcriptions within the given deadlines.

    What is the typical pay range for Transcriptionist jobs?

    The pay range for Transcriptionist jobs varies depending on experience, location, company, and industry. However, the average hourly rate is between $10 to $30 per hour. Some transcriptionists may also be paid per audio minute instead of hourly or may receive a monthly salary.

    What skills and abilities should I look for while selecting the candidates?

    You should look for candidates who have strong listening skills, excellent attention to detail, high typing speed with accuracy, good knowledge of grammar, punctuation, and spelling, and the ability to work independently, meet deadlines, and take initiative to solve problems.

    What questions should I ask during the interview?

    • What is your typing speed and accuracy?
    • What transcription software do you use?
    • How do you manage your work to meet deadlines?
    • What experience do you have with transcription work, if any?
    • How do you handle mistakes in transcriptions?

    What is the ideal size of audio or video files for the transcribers?

    The ideal size of audio or video files for transcribers is around 30-60 minutes. While some transcriptionists may prefer shorter recordings, longer files may lead to fatigue and lower accuracy for others.

    Can transcription be automated using AI or software?

    Yes, transcription can be automated using Artificial Intelligence (AI) or software. However, the accuracy of automated transcription may not be as high as human transcription, especially for recordings with background noise, multiple speakers, and non-native English speakers.

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