Unit Assistant Job Description Template

The Unit Assistant job description template outlines the responsibilities and qualifications required for this position. As a Unit Assistant, you will be responsible for providing administrative and clerical support to a specific department or unit. This could include tasks such as scheduling appointments, managing files and documents, ordering supplies, and communicating with other departments within the organization. The ideal candidate should possess strong organizational and communication skills, as well as a keen attention to detail. If you are looking to join a dynamic team and contribute to the success of an organization, this may be the perfect job for you.

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We are seeking a Unit Assistant to join our team. This role provides support to the nursing staff and assists with the daily operations of the unit.

Key Responsibilities:

  • Answer patient calls and direct them to the appropriate nursing staff
  • Assist with patient admissions, transfers, and discharges
  • Stock supplies and maintain inventory of medical equipment
  • Complete assigned clerical tasks, such as data entry and filing
  • Assist with patient hygiene and grooming, as needed


  • High school diploma or equivalent
  • Previous experience in a healthcare setting preferred
  • Excellent communication skills and ability to multitask
  • Basic computer skills and knowledge of medical terminology
  • Ability to lift and move equipment and supplies up to 50 pounds

If you are passionate about providing quality care and support to patients, we encourage you to apply for this position!


Creating a job posting for a Unit Assistant requires specific details and qualifications to attract the right candidates. This guide will provide you with the steps to create an impactful job posting for your organization.

Job Title

The first step in creating a job posting is to choose an appropriate job title. The title should clearly state the position and the level of the job. For instance, "Unit Assistant" is a commonly used title for entry-level personnel in healthcare or administrative industries.

Job Summary

The next step is to provide a brief job summary. This should include a concise description of the key responsibilities of the Unit Assistant. Highlight how the job responsibilities will contribute to the success of your organization. Be sure to keep this section brief and to the point.


List the qualifications required for the position. This can include educational requirements, technical skills, and professional experience. This section should also indicate if there are any additional qualifications or certifications that would be preferred or considered an asset.


In this section, provide a detailed list of the responsibilities assigned to the Unit Assistant. Be specific about the duties they will be performing and the level of supervision provided. Consider outlining how the position fits within the organization and how it adds value to the overall organizational mission.


List the essential skills required for the role. These should include technical proficiencies, communication skills, and critical thinking abilities. Ensure that the language used in this section mirrors the experience and qualifications required.

Company Culture

Describe your organization and its culture. This is an opportunity to attract candidates who share your organization's values and mission. Highlight any unique features of your organization that make it an enjoyable place to work. For example, community outreach, wellness programs or leadership development initiatives.

How To Apply

The final step is to include instructions on how to apply for the position. Be specific about what documentation will be required, including resumé, cover letter, or references. Provide a deadline for application submissions and specify the preferred method of contact and follow-up.


Creating a job posting for a Unit Assistant is an important process. By following these steps, you can create a comprehensive job posting that clearly outlines the requirements and expectations of the position. Remember, the job posting should be reflective of both your organization and the ideal candidate.

What is a Unit Assistant?

A Unit Assistant is accountable for providing support to their team with a variety of administrative and office tasks. Some of the daily responsibilities may include answering phones, scheduling appointments, maintaining files and records, drafting documents, coordinating meetings, and assisting with any other day-to-day functions that are required by their department.

What are the qualifications for a Unit Assistant?

  • High school diploma or equivalent, with some additional business or administrative courses preferred.
  • Strong organizational and time management skills to efficiently manage multiple tasks and projects.
  • Excellent oral and written communication skills with the ability to interact professionally with all team members.
  • Proficiency in Microsoft Office applications such as Word, Excel, and PowerPoint.
  • What job duties should be included in a Unit Assistant job posting?

  • Perform office and administrative support tasks for the department.
  • Assist with maintaining accurate records and files for the department.
  • Answer and respond to phone calls and email inquiries in a timely and professional manner.
  • Assist with scheduling meetings and appointments, drafting memos, and preparing departmental documents.
  • Provide support to other team members as needed and perform all tasks with a high degree of accuracy and attention to detail.
  • What are the benefits of hiring a Unit Assistant?

    Hiring a Unit Assistant can help your department run more efficiently by providing support with daily office tasks, reducing the workload of other team members, and assisting with overall project management. They bring a specific skill set to the table that can improve overall team productivity and effectiveness in reaching departmental goals.

    What should I look for when hiring for a Unit Assistant position?

  • Strong organizational and time-management skills, with the ability to prioritize tasks and effectively manage multiple projects at once.
  • Excellent written and oral communication skills, with the ability to interact professionally with all team members.
  • Proficiency in Microsoft Office applications such as Word, Excel, and PowerPoint.
  • Attention to detail and accuracy in completing tasks.
  • What should be included in the Unit Assistant job description?

  • Overview of the responsibilities and duties of the position.
  • Qualifications needed for the position, including education and specific skills required.
  • Salary range and employee benefits that the company can offer.
  • Instructions for how to apply for the role and the expected timeline of hiring.
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