Unit Clerk Job Description Template

The role of a Unit Clerk is a crucial function in the healthcare industry. The Unit Clerk will be responsible for managing administrative duties and ensuring the smooth operation of hospital or clinic units. With this job description template, you can create a comprehensive document that outlines the skills, qualifications, and responsibilities of a Unit Clerk to help attract potential candidates who are fit for the job.

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Position Overview

A unit clerk is responsible for performing administrative and clerical duties in a medical setting to ensure the smooth running of the unit or department. These duties include managing patient records and providing support to medical professionals.


  • Compile and maintain patient medical records
  • Assist medical staff with patient care duties
  • Answer phone calls and respond to patient inquiries
  • Schedule appointments and maintain appointment calendars
  • Organize and maintain filing systems
  • Prepare and process medical insurance forms
  • Order and maintain office supplies
  • Perform data entry and prepare reports as needed


  • High school diploma or equivalent
  • Experience in a medical setting or customer service role preferred
  • Strong communication and interpersonal skills
  • Ability to multitask and prioritize
  • Attention to detail and accuracy
  • Proficiency in Microsoft Office and other relevant software applications

If you are organized, dependable, and committed to providing exceptional patient care, we encourage you to apply for this rewarding position.


A unit clerk is responsible for managing administrative tasks in a healthcare unit, including recordkeeping, appointment scheduling, patient admissions, and other clerical duties. As an employer, you want to attract the best talent to your healthcare unit. To find the right candidate, an effective job posting is necessary. Here are some tips for creating an excellent unit clerk job posting.

Job Requirements

Start by outlining the necessary job requirements. List the minimum qualifications for the position, including education, work experience, and any necessary certifications. Highlight the skills and abilities that the ideal candidate should possess. For example, attention to detail, strong communication skills, and the ability to work well under pressure.

  • Bachelor's degree in health administration, nursing or related field
  • 2+ years of experience as unit clerk, preferably in a hospital setting
  • Familiarity with medical terminology and electronic medical records systems
  • Excellent organizational and time management skills
  • Strong communication and interpersonal skills
  • Ability to multitask, prioritize, and work under pressure
  • Responsibilities

    Clearly define the duties and responsibilities of the unit clerk role. List the main tasks that the position entails, such as:

  • Assist in patient admissions and discharges
  • Maintain and organize patient records and files
  • Schedule patient appointments and update electronic medical records
  • Communicate with patients, doctors, and other healthcare units to coordinate patient care
  • Order and maintain inventory of office and medical supplies
  • Salary and Benefits

    Include salary and benefit information in the job posting. Candidates want to know how much they will be paid and what benefits, if any, are offered. This information is also necessary for comparability with other job postings, so make sure the salary and benefits are competitive with industry standards.

  • Starting salary of $18-$20 per hour, depending on experience
  • Full-time position with medical, dental, and vision insurance
  • Paid time off and sick leave
  • 401(k) retirement plan with employer match
  • Application Instructions

    Finally, make the application process clear and straightforward. List any required documentation, such as a resume, cover letter, or references. Include instructions on how to apply, such as whether to email, mail, or apply online. Provide a deadline for applications, so that candidates know when the posting will close.

  • Submit a resume and cover letter to careers@hospital.com by June 1st, 2021
  • Conclusion

    By following these tips, you can create an excellent unit clerk job posting that will attract top talent to your healthcare unit. Be sure to clearly outline the necessary requirements, job duties, and salary and benefits. By keeping the application instructions simple, you can make the hiring process easier for both you and the candidates.

    Frequently Asked Questions on Creating a Unit Clerk Job Posting

    What should the job title for a unit clerk be?

    The job title for a unit clerk can be Unit Clerk, Health Unit Coordinator, Unit Secretary, Ward Clerk, or Patient Care Coordinator, depending on the organization.

    What are the job responsibilities of a unit clerk?

    A unit clerk is responsible for various administrative duties within a healthcare setting. These may include managing patient charts, scheduling appointments, updating patient information, and assisting with paperwork. They also serve as a liaison between patients, medical personnel, and administrative staff.

    What qualifications should a unit clerk have?

    A unit clerk should have a high school diploma or GED. Some employers may require some post-secondary education or certification, such as a Certificate in Health Unit Coordination. Attention to detail, strong organizational skills, computer proficiency, and excellent communication skills are also important.

    What salary range should I include in the job posting?

    Salary ranges for unit clerks can vary based on experience, education, and location. Research salary ranges in your area and consider offering a competitive salary and benefits package to attract top talent.

    How do I write a compelling job description for a unit clerk?

    Start by outlining the key responsibilities and qualifications required for the role. Use clear and concise language, avoiding jargon or technical terms that may be confusing to readers. Include specifics on the type of organization and department as it'll give an idea of work settings. Consider highlighting any unique or desirable aspects of the position, such as opportunities for growth or learning.

    What should I include in the job posting?

    In addition to the job title, responsibilities, and qualifications, you should include information about the organization and location, salary range, benefits, and how to apply for the position. Provide clear instructions on how to apply and be specific about required application materials such as a resume, cover letter, and references.

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