Wedding Coordinator Job Description Template

A wedding coordinator is responsible for the organization and coordination of all aspects of a wedding. From preparing budgets, timelines, and schedules, to managing vendors, coordinating logistics, and overseeing the general running of the event, a wedding coordinator ensures that the couple's special day is perfect in every way. This job description template outlines the key responsibilities, skills, and qualifications required for a wedding coordinator role.

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Job Overview

The wedding coordinator is responsible for planning, organizing, and overseeing all aspects of weddings from start to finish. They work closely with couples to ensure that their wedding day is everything they’ve dreamed of and more. The ideal candidate must be highly organized, detail-oriented, and possess excellent communication skills. They must also have a solid understanding of wedding customs, traditions, and trends.

Responsibilities include:

  • Meeting with couples to discuss their visions and preferences for their wedding
  • Suggesting and coordinating vendors including florists, photographers, DJs, and caterers
  • Crafting detailed budgets and timelines for each wedding
  • Managing wedding invitations, RSVPs, and guest lists
  • Coordinating wedding rehearsals and day-of activities
  • Ensuring that all details, from décor to seating arrangements are perfectly executed
  • Handling any last-minute issues that arise during the wedding or reception


  • Bachelor’s degree in a related field or equivalent work experience
  • Prior experience in wedding planning and coordination
  • Excellent organizational and time management skills
  • Strong interpersonal and communication skills
  • Ability to remain calm under pressure and handle unforeseen events
  • Knowledge of wedding industry trends and etiquette


Creating a job posting for a wedding coordinator is the first step to finding the right person to help make your client’s special day unforgettable. A well-written job posting will attract qualified and enthusiastic candidates who possess the skills and experience you’re looking for.

Job Title and Overview:

The job title should clearly indicate what you’re looking for. A “Wedding Coordinator” is one of the most commonly used job titles in the wedding industry. It’s concise and describes the primary role of the position. An overview of the job should also be included to outline the requirements, qualifications, and responsibilities.

Job Description:

The job description should provide detailed information about the role and what’s expected of the candidate. It should include specific responsibilities, such as managing vendor relationships, creating wedding timelines, managing the wedding rehearsal, and overseeing the day-of activities. Mention of client and guest management, design and styling experience, and knowledge of wedding traditions are also commonly included.


The requirements section should include the necessary qualifications and experience for the job. The candidate should have a degree in event planning or hospitality management, and a minimum of [X] years of experience working as a wedding coordinator. Basic knowledge of Microsoft Office, Adobe Suite, or event-specific software may also be required. A driver’s license and reliable means of transportation are also commonly preferred.


The skills section should highlight specific qualities or attributes that the candidate should possess. Attention-to-detail, excellent communication, and organization skills are a few elements that may be important. The ability to think creatively, work well under pressure, and adapt well to change are also key traits.


The benefits section should include compensation packages and career growth opportunities. Medical benefits or retirement plans may apply. Providing opportunities for career advancement and continuing education can also make this position more attractive to potential candidates.


Ensure your contact information is correctly listed so that candidates can easily apply or inquire about the position. Make sure to thank them for their time and interest and tell them when they can expect to be contacted.


Creating a job posting for a wedding coordinator requires careful thought and attention to detail. It’s essential to craft a well-written description of the position’s responsibilities, requirements, and skill sets. A good job posting will help you find the perfect candidate for the job.

What is a Wedding Coordinator?

A Wedding Coordinator is a professional who helps couples plan, organize, and execute their wedding, ensuring everything is in place and runs smoothly on the day of the event. Wedding Coordinators have excellent organizational and communication skills, and they work closely with brides and grooms to create a memorable and stress-free wedding day.

What are the essential responsibilities of a Wedding Coordinator?

  • Assisting the couple in setting and following a budget
  • Organizing and managing vendors, contracts, and timelines
  • Developing a detailed wedding day schedule and managing it throughout the day
  • Assisting with venue setup and cleanup before and after the event
  • Acting as a liaison between the couple and vendors, ensuring everyone is on the same page
  • What qualifications should I look for in a Wedding Coordinator?

    When creating a job posting for a Wedding Coordinator, it’s essential to list the necessary qualifications required for the role. Here are some essential qualifications to consider when hiring a Wedding Coordinator:

  • Prior experience in wedding planning or event coordination
  • Excellent communication skills and customer service skills
  • Detail-oriented with strong organizational skills
  • Ability to handle multiple tasks and work under pressure
  • Proficient in Microsoft Office, Google Suite, and other wedding planning software
  • What should I include in a job description for a Wedding Coordinator?

    Here are some key elements to consider when writing a job description for a Wedding Coordinator:

  • A brief overview of the company and the job position
  • Specific duties and responsibilities required for the role
  • Qualifications necessary for the position
  • Salary range and benefits offered
  • Information on how to apply for the position
  • How can I attract the right candidates for the job?

    When creating a job posting for a Wedding Coordinator, it’s essential to make it clear what you’re looking for in an ideal candidate. Here are some tips to attract the right candidates:

  • Be specific about the job position and responsibilities
  • Showcase your company culture and what makes it a great place to work
  • Highlight any extra benefits or perks offered, such as flexible working hours, health insurance, or paid time off
  • Include a clear call-to-action on how to apply for the position
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